Lead Clerk - Baltimore County, MD, United States - Baltimore County Public Schools

Baltimore County Public Schools

Verified Company

Baltimore County, MD, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 21119

Position Type:

SUPPORT - OFFICE PROFESSIONAL/LEAD CLERK (K2210)
Date Posted:

5/16/2024
Location:
GREENWOOD BLDG E CONTROLLER
Closing Date:05/31/2024
BALTIMORE COUNTY PUBLIC SCHOOLS

CLASS TITLE:
Lead Clerk, Accounts Payable - Accounting/Controller's Office (1.0/12 month) - Available after 8/1/24

TITLE CODE:
K2210

GRADE: 05/ESPBC $23.43-$39.27 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, Effective July 1, 2023)

DEFINITION:
Leads, oversees, and coordinates the work of office clerical staff. Coordinates the orderly flow of work documents within an office. Performs complex and specialized clerical duties in support of a program, department, or office. Process accounts payable documents. Updates and presents relevant training for accounts payable procedures. Performs other duties as assigned.

EXAMPLES OF DUTIES:

Coordinates the orderly flow of work documents within an office. Develops, implements, and improves procedures regarding office secretarial, clerical, and administrative accounts payable activities.
Receives, reviews, and processes invoices for a variety of payable accounts. Receives, reviews, and processes reimbursement requests.

Resolves discrepancies, which may require extensive research, involved with purchase orders, invoices, receiving confirmations, and expense approvals to ensure that payments to vendors and reimbursements to employees can be made promptly.

Confers with schools, offices, and vendors in an effort to resolve problems and answer questions regarding invoices, purchase orders, and payments.

Inputs and reviews data in the Advantage Financial system. Enters, retrieves, and compiles information using Advantage Financial and other automated information systems. Coordinates processing of documents in the document management system. Assigns clerks to scan and process vendor invoices and reimbursements.
Reviews, prepares, and processes invoices, reimbursement requests, and similar documents according to rules, regulations, policies, and procedures. Reviews documents for completeness and accuracy. Processes more complicated invoices and vendor credits. Assists with preparation of data for year-end audit.
Codes, enters, and retrieves information using automated database systems and software. Prepares and processes work orders, requisitions, vouchers, invoices, and other standard office forms. Gathers information required for reports.
Receives, distributes, and files documents. Sets up and maintains databases, spreadsheets, and logs. Enters and retrieves information from databases. Organizes and maintains electronic and paper document filing systems.
Receives and responds to requests for information. Provides information to callers regarding office programs, services, and procedures.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, Training and Experience:
Possession of a high school diploma or appropriate equivalent. Completion of 60 or more college credits in accounting, business administration, or a related field preferred.
Six years of office clerical experience. Experience with fiscal and/or accounting duties preferred.

Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered._

Knowledge, Skills, and Abilities:
Knowledge of accounts payable processes and procedures. Knowledge of accounting procedures. Knowledge of office practices and procedures. Knowledge of electronic document management systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages including Microsoft Word and Excel. Knowledge of data entry techniques for web-based software. Knowledge of automated office systems.
Skill in maintaining databases, spreadsheets, and logs. Skill in maintaining electronic filing systems. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors.
Ability to lead and direct the work of others. Ability to communicate effectively, both orally and in writing. Ability to perform basic mathematical computations. Ability to enter large volumes of data with a high degree of accuracy. Ability to follow rules and regulations. Ability to conduct accounts payable procedures workshops for all levels of staff. Ability to establish and maintain effective working relationships.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:

The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

FLSA:
Non-exempt**
_Eligible for the Maryland State Retirement System_
This class specification defines the types of duties and level of difficulty o