Student Services Office Coordinator - Aurora, United States - University of Colorado

Description

University of Colorado Anschutz Medical Campus

Skaggs School of Pharmacy and Pharmaceutical Sciences - Office of Student Services

Job Title:
Student Services Office Coordinator


Position:
# Requisition: #32434


Job Summary:

The Office of Student Services (OSS) at the CU Skaggs School of Pharmacy and Pharmaceutical Sciences provides supportive services to our students, alumni, faculty, staff, and community partners.

We foster an approachable and collaborative environment that supports professional growth and wellness.

Our commitment to student success prepares individuals to enter the program, progress academically, and realize their career aspirations for post-graduation successes that positively impact the future of health care.

This includes functions related to admissions, student success (academic and professional), student wellness, career services, and outreach and engagement.

This position will provide student services, general administrative support and some executive administrative assistance to the Office of Student Services, the Senior Associate Dean for Student Affairs, and the Assistant Director of Student Success and Wellness, all of which must be completed in a professional, polite, responsible, and respectful manner.

Key Responsibilities:

• Manage the day-to-day operations of the Office of Student Services (OSS) by serving as the first point of contact for the office. This includes providing customer service to all visitors, ensuring coverage during operating hours, scheduling appointments and events, making copies, taking meeting minutes, and managing office supply inventory.
• Serve as the technical accountant by processing deposits and assisting with management of travel and procurement card expenses. Tasks will also include processing reimbursements for students, tracking purchases of the office, and management of Concur reports.
• Assist with planning of special events, including completing necessary paperwork per fiscal and procurement policy, event set-up, event clean-up, and attendee coordination. Events will include select outreach events and initiatives, commencement, awards and scholarship convocation, white coat ceremony, new student orientation, career day, and OSS bi-monthly meetings and annual retreat.
• Serve as a resource to students by providing information related to policies and programs. Foster student success by supporting Assistant Director of Student Success and Wellness in managing early intervention process. Promote positive, supportive relationships among students and between students and School of Pharmacy faculty and staff.
• Responsible for maintaining student records, including accurately retrieves, compiles, tabulates and performs basic statistical analysis on OSS data for a variety of reports, creates and maintain files that support SOP committee operations, manages, and maintains a database of School of Pharmacy applicants and admitted students, and enters student application information into CU-SIS program prior to deadline for financial aid consideration.
• Provide admissions support through coordination of faculty, students, and applicants paperwork to support the on-site admissions interview process, analyzes applicant files for missing documents and contacts applicants to request missing items, confirms receipt of application materials, fees and other items as needed, and assists with document collection and dissemination to applicants/candidates from application to matriculation, including residency follow-up final deposits.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Skaggs School of Pharmacy and Pharmaceutical Sciences, located at the Anschutz Medical Campus, is an internationally renowned School of Pharmacy and a top-tier research school ranked in the top 10% of more than 140 schools in the country for research grant funding.

At the Skaggs School of Pharmacy and Pharmaceutical Sciences, we are committed to excellence and innovation in professional, graduate, and post-graduate education; scholarship and research; patient-centered care; public health advocacy; and societal leadership and engagement.

Together, our innovation, discoveries and engagement with our communities improve the health and well-being of society.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, holidays and more.

To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff.

The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.



Qualifications:
Minimum

Qualifications:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• One (1) year of professional level experience with student services.

Applicants must meet minimum qualifications at the time of hire.

Preferred

Qualifications:

• Experience managing large-scale events.
• Experience working in higher education, particularly in a student support setting.
• Experience working with a student information system (SIS), or similar software.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to manage multiple tasks and work independently with minimal supervision.
• Strong interpersonal skills and the ability to establish rapport with people of diverse backgrounds.
• Excellent oral communication skills with the ability to handle stressful situations in a calm and professional manner.
• Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical, and spelling errors.
• Well established computer and technology skills.

How to Apply:

For full consideration, please submit the following document(s):

• A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to:
Toni Qualantone,


Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by February 6th, 2024.

Those who do not apply by this date may or may not be considered.


Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $38,800 - $49,354.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

ADA Statement:
The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at


Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors.

To assist in achieving that goal, we conduct background investigations for all prospective employees.


Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases.

If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively.

In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.