- Maintain the COO's calendar and schedule appointments.
- Answer and return phone calls in a timely manner. Screen voicemail, electronic and paper mail, handle routine/non-routine matters, and draft correspondence on behalf of the COO as appropriate.
- Manage travel arrangements and changes to travel for the COO. Generate and process travel expense reports and reimbursement documents. As directed, assemble materials, data, reports, etc. in preparation of travel.
- Organize and coordinate meetings.
- Gather and compile requested information, perform research as assigned.
- Draft reports, prepare presentations, coordinate conference calls including dial-ins, WebEx, video, etc.
- Prepare correspondence; maintain records and/or CRM content with some interpretation of data.
- Relay instructions and information across teams and/or departments and follow commitments through to completion with a high level of detail.
- May assist with coordinating cross-functional project timelines.
- Maintain the COO's electronic and paper files. Help manage COO's contacts in relationship management database. Must have knowledge of all member/event management and digital archiving software used by the organization, as well as a working knowledge of Microsoft Office Suite products.
- Receive and interact with incoming visitors, external clients, members, and associates on behalf of the COO and Alliance Safety Council. Competently manage situations in their boss's absence when appropriate.
- Review operating practices and implement improvements where necessary.
- Make reservations and run errands in immediate geographic area.
- Occasionally work offsite/travel with COO.
- To perform additional duties/tasks as assigned
-
Chief Operating Officer COO
2 days ago
Connectly Recruiting Baton Rouge, United StatesOur recruiting firm has been engaged by our valued client, a faith-based non-profit agency looking to identify a Head of Operations / Chief Operating Officer to join their executive team. · About the Client: Our client operates thrift stores and several shelter/residential progr ...
-
Real Estate Development Manager
3 weeks ago
Partners Southeast Baton Rouge, United StatesJob Description · Job DescriptionDescription:Job Title:Real Estate Development Manager · Locations:Baton Rouge, LA, Houston, TX, or Dallas, TX · For the past 20 years, Partners Southeast (Partners) has sought to use affordable housing as a vehicle to make a measurable impact in ...
-
Real Estate Development Manager
3 weeks ago
EBRPHA Baton Rouge, United StatesJob Title: · Real Estate Development Manager · Locations: · Baton Rouge, LA, Houston, TX, or Dallas, TX · For the past 20 years, Partners Southeast (Partners) has sought to use affordable housing as a vehicle to make a measurable impact in Education, Economic Opportunities, and ...
-
Real Estate Development Manager
2 weeks ago
Partners Southeast Baton Rouge, United StatesJob Description · Job Description Description: · Job Title: · Real Estate Development Manager · Locations: · Baton Rouge, LA, Houston, TX, or Dallas, TX · For the past 20 years, Partners Southeast (Partners) has sought to use affordable housing as a vehicle to make a measurab ...
-
Biomedical Program Manager
3 weeks ago
Franciscan Missionaries of Our Lady Health System Baton Rouge, United StatesJob Description · Job Summary: · The Biomedical Program Manager provides the leadership and liaison to the Trimedx Biomedical services contract for FMOLHS. They will serve as the primary contact for Trimedx for the operation of the service. They will ensure contract and service ...
-
Chief Operating Officer
4 weeks ago
Vivo HealthStaff Baton Rouge, LA, United StatesAPPLICANTS MUST BE WILLING TO RELOCATE TO COASTAL OREGON Vivo HealthStaff is actively recruiting for a Chief Operating Officer (COO) position in a prominent healthcare facility located in a coastal city in Oregon. This esteemed facility offers comprehensive medical services for ...
-
Chief Financial Officer
2 weeks ago
Kean Miller Baton Rouge, United StatesKean Miller LLP, one of the 210 largest law firms in the United States and the largest in the Capital Region, is seeking a Chief Financial Officer (CFO) to oversee all aspects of the firm's financial operations and functions. Based in Baton Rouge, Louisiana, this is a senior lead ...
-
Medicare Advantage
3 weeks ago
Blue Cross and Blue Shield of Louisiana Baton Rouge, United StatesWe take great strides to ensure our employees have the resources to live well, be healthy, continue learning, develop skills, grow professionally and serve our local communities. We invite you to apply for a career with Blue Cross. · Residency in or relocation to Louisiana is pr ...
-
Medicare Advantage
3 weeks ago
Blue Cross and Blue Shield of Louisiana Baton Rouge, United StatesWe take great strides to ensure our employees have the resources to live well, be healthy, continue learning, develop skills, grow professionally and serve our local communities. We invite you to apply for a career with Blue Cross. · Residency in or relocation to Louisiana is pr ...
-
Ryan White Program Manager
2 weeks ago
CareSouth Baton Rouge, United StatesJob Description · Job DescriptionA. POSITION SUMMARY · The RW Program Manager must effectively manage CareSouth's Part A and Part C programs and all other special projects under Ryan White Services. · B. STANDARD RESPONSIBILITIES: · 1. Knowledge and understanding of Employee Hand ...
-
Chief Financial Officer
3 weeks ago
Kean Miller LLP Baton Rouge, United States Full timeKean Miller LLP, one of the 210 largest law firms in the United States, is seeking a Chief Financial Officer (CFO) to oversee all aspects of the firm's financial operations and functions. This is a senior leadership role that reports to the Managing Partner and works collaborativ ...
Executive Assistant to the COO - Baton Rouge, United States - ALLIANCE SAFETY COUNCIL
Description
Job DetailsJob Location
Corporate Reiger - Baton Rouge, LA
Position Type
Full Time
Job Category
Admin - Clerical
Description
Summary:To provide personal administrative support and assistance to the Chief Operating Officer or Executive Staff when necessary.
Supervisory Responsibilities:This position does not have supervisory responsibilities.
Qualifications:
To perform this job successfully, an individual must have practical job experience in assisting an executive position or administration. This includes knowledge of business and management principles including coordination of people and resources, handling confidential information, expense reports, and ensuring the office of the COO functions smoothly.
Individual must be self-motivated, maintain calm under pressure, have a proven ability to work independently, be organized, and detail oriented in order to simultaneously manage multiple tasks efficiently and effectively. Individual must have excellent interpersonal and communication skills in order to represent the organization in a positive manner to existing and potential members, partners, and to the public.
This position requires above average knowledge and understanding of English grammar. That includes knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
Bachelor's degree (B.A.) from a four-year college or university or high school education/GED equivalent required, or 3 - 5 years' experience in administrative support, management of projects, personnel and high-level volunteers.
Essential Functions:
While performing the duties of the position, the employee must be able to withstand performing typical office work, which involves extended periods of sitting at a computer station performing computer-related tasks and viewing multiple monitors for prolonged periods of time. The employee must also be able to regularly stand, walk, climb, balance, stoop, and kneel, and must occasionally lift and/or move up to 25 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Schedule:The Executive Assistant to the COO is expected to work Monday through Friday, with occasional evenings and weekends as assigned.
