Receptionist Internal - Monterey Park, United States - Torres Martinez Desert Cahuilla Indians

Torres Martinez Desert Cahuilla Indians
Torres Martinez Desert Cahuilla Indians
Verified Company
Monterey Park, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description



TORRES MARTINEZ DESERT CAHUILLA INDIANS CLASS TITLE:
RECEPTIONIST

For Posting Purposes Only

Department:
TANF- Family Development Services


FLSA Status:
Non-Exempt


Salary:
$19.93 Non-negotiable
BASIC FUNCTION:


  • Under the direction of an assigned manager, operate a centralized telephone switchboard system at an
- assigned office; greet and assist visitors to the office; receive, sort and distribute incoming, outgoing and internal mail and correspondence; perform a variety of clerical support duties


REPRESENTATIVE DUTIES:

The duties listed are not all inclusive and may be modified at the sole discretion of the employer.

  • ESSENTIAL DUTIES:
  • Operate a centralized telephone switchboard system, directing calls to appropriate personnel;
- receive and transmit messages; provide general information and assistance to callers as needed.

  • Greet and assist visitors; screen and direct visitors to appropriate offices, organizational sites and personnel; distribute a variety of materials to visitors.
  • Receive, sort, and distribute incoming, outgoing and internal mail and correspondence; receive and distribute incoming packages; assist other staff in preparing bulk mailings.
  • Perform general clerical support duties including filing, duplicating, typing, assembling and distributing a variety of materials including letters, memoranda and informational packets.
  • Operate a variety of office equipment including a copier, typewriter, fax machine and a computer.
  • Maintain calendar of appointments and meetings for the office meeting rooms; prepare and distribute schedule to appropriate parties
  • OTHER DUTIES:
  • Perform related duties as assigned

KNOWLEDGE AND ABILITIES:


  • KNOWLEDGE OF:
  • Operation of a centralized telephone switchboard.
  • Telephone techniques and etiquette.
  • Interpersonal skills using tact, courtesy and diplomacy.
  • Modern office practices, procedures and equipment.
  • Oral and written communication skills.
  • Operation of a computer and assigned software.
  • Correct English usage, grammar, punctuation, spelling and vocabulary
  • ABILITY TO:
  • Answer telephones and greet the public courteously.
  • Learn and explain organization, procedures and policies of assigned office.
  • Provide information, directions and assistance.
  • Receive, sort and distribute mail.
  • Perform general clerical support duties including typing, filing and duplicating.
  • Maintain routine records.
  • Communicate effectively both orally and in writing.
  • Operate a variety of office equipment including a computer terminal.
  • Complete work with many interruptions.
  • Establish and maintain cooperative and effective working relationships with others.
  • Work with people from diverse cultures, ethnic and socioeconomic backgrounds and must always maintain cultural sensitivity

EDUCATION and/or EXPERIENCE:

An equivalent combination of education and related work experience may be considered.

For a high school diploma/GED equivalency, a ratio of 1:1 will be used for applicants with less than a high school diploma/GED.

This means that one year of paid full-time work experience equals one year of high school education.- High School Diploma or equivalency certificate GED/HiSET required, some college and specific departments may need at least one (1) year working with at risk youth.

Ability to meet certification requirements of the position

  • An applicant that has completed an 8th grade education will need to have 4 (four) years of fulltime work experience to substitute for the required high school diploma/GED

LICENSES AND OTHER REQUIREMENTS:


  • 1. Must have prior to hiring and maintain throughout employment, a valid California Class C driver's license and maintain insurability under the Tribe's vehicle insurance policy

WORKING CONDITIONS:


  • ENVIRONMENT:
  • Office environment.
  • Constant interruptions
  • PHYSICAL DEMANDS:
  • Hearing and speaking to exchange information in person or on the telephone.
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Sitting for extended periods of time.
  • Seeing to read a variety of materials.
  • Bending at the waist, kneeling or crouching to file materials

TMDCI Member/Indian Preference Policy:


  • Preference Act of 1934 (Title 25, USC. 472 and 473) and pursuant to the Tribe's TERO Ordinance, if
- applicable. Tribal Member given preference must be qualified.


Notice of Drug Free Workplace Act Requirements:


  • The Torres Martinez Desert Cahuilla Indians are required to implement the Drug Free Workplace Act of
  • 1988 _(41 U.S.C. 741 _). As such, it is unlawful for employees to manufacture, distribute, dispense,
- to all applicants prior to employment.
  • All work performed under this job classification is in support of essential governmental functions of the
  • Torres Martinez Desert Cahuilla Indians.
  • Job Description Subject to Change
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