Financial and Events Manager - Santa Barbara, United States - University of California, Santa Barbara

University of California, Santa Barbara
University of California, Santa Barbara
Verified Company
Santa Barbara, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Code: 004628


Job Open Date: 4/19/2024


Application Review Begins: 5/06/2024; open until filled


Department Code (Name): PASC (Phelps Administrative Support Center)


Percentage of Time:100%


Union Code (Name):99 (Non-Represented)


Employee Class (Appointment Type): Career


FLSA Status:
Exempt


Classified Indicator Description (Personnel Program): PSS


Salary Grade: 21


Hiring/Budgeted Salary Range:
$67,200 - $73,500/yr.


Work Location:
Phelps 5206 B


Working Days and Hours:
Monday - Friday; 8am - 5pm


Benefits Eligibility:
Full Benefits


Type of Remote or Hybrid Work Arrangement if applicable:Hybrid


Special Instructions

Department Marketing Statement


The Phelps Administrative Support Center (PASC) at the University of California, Santa Barbara (UCSB) provides administrative services for faculty and students in the departments of French & Italian, Germanic & Slavic Studies, and Spanish & Portuguese and the programs of Comparative Literature and Latin American & Iberian Studies.

This position ensures that the mission and goals of each department are met with attention to detail and effectiveness.

We value diversity in expertise, backgrounds, needs, and experiences, and aim to see diversity reflected among our residents and visitors.


Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.


Brief Summary of Job Duties


Under the direction of the Phelps Administrative Support Center (PASC) Director, the Financial Services and Events Manager is responsible for providing the full range of financial and events management functions and services for the Departments of French and Italian, Germanic and Slavic Studies, Spanish and Portuguese, Programs in Comparative Literature and Latin American and Iberian Studies, as well as a number of centers and labs.

PASC financial team manages a budget with annual expenditures of over $12 million. The management team consists of a director and two managers.

The Financial Services and Events Manager responsibilities include overseeing all accounts within PASC, ensuring monthly review and reconciliation of ledgers, providing timely financial reporting to Director, and ensuring compliance with University, Federal, and State accounting policies and procedures on all transactions.

Funds managed include a variety of state operating funds, gifts, endowments, fellowships, and grants. Adheres to best practices for event management, travel, entertainment, procurement, payroll, and accounts payable functions. The Financial Services and Events Manager supervises three support staff, and serves as back-up to those positions as needed.


Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training.
  • 46 years of experience working with financial management, and fund accounting.
  • 46 years of experience managing the production of accurate and timely financial reports.
  • Broad knowledge of financial accounting, analysis and reporting techniques; human resources and risk management, supervision, and payroll.
  • Ability to assess and adjust priorities adeptly, while balancing a highvolume workload.
  • Ability to interface professionally with a broad range of staff, faculty, students, and others on behalf of the departments.
  • Flexible and adaptable to changing situations and priorities.
  • Solid judgment and decisionmaking ability.
  • Strong consensusbuilding, facilitator, and consulting skills.
  • Ability to take leadership of projects and move them forward in the absence of specific direction from others.
  • Ability to think analytically.
  • Ability to be both strategic and handson when necessary.
  • Ability to maintain a high level of confidentiality, sensitivity, and professional judgment as well as strong problemsolving skills and excellent written and oral communication skills.
  • Leadership to provide guidance, coaching and mentoring to professional and support staff.
  • Strong proficiency in the use of spreadsheet and database software.

Preferred Qualifications

  • 46 years of work experience in a higher education environment.
  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
  • Thorough knowledge of financial processes, policies, and procedures.
  • 13 years of experience supervising career staff.
  • Solid knowledge of MS Suite, Google Suite, DocuSign, Espresso, Data Warehouse, Gateway and Concur.

Special Conditions of Employment

  • Satisfactory conviction history background check
  • UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:35% Financial Management and Planning
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