Program & Management Analyst III - Washington, United States - XLA Associates

Description

Position Description:

XL Associates, Inc. (XLA) has provided institutional support services to the United States Agency for International Development (USAID) for over twenty years. XLA is now seeking a Program & Management Analyst III to support the Bureau for Resilience, Environment, and Food Security (REFS) under a contract that was recently awarded. Through REFS, USAID works to advance inclusive agriculture?led growth, resilience, nutrition, and water security, sanitation and hygiene initiatives in priority countries around the world to help them accelerate and protect development progress.

The Program & Management Analyst III will provide programmatic, administrative, and operational support for the day?to?day design, implementation, monitoring, evaluation and learning of REFS-related programs and activities. The Program Specialist will provide all functions needed to support Office, Bureau or Operating Unit leadership and teams to operate effectively, and to meet overall objectives.

The Program & Management Analyst will independently and substantively manage a wide variety of support functions in partnership with the Technical Supervisor, Office, or Center to which they are assigned for day-to-day work assignments. Daily activities will include aspects of program management and operations, knowledge management, communications and outreach, budget formulation and monitoring, and policy/gender analyses as applicable with increasing levels of responsibility. The level of oversight and direction required for this role is minimized. Responsibilities may include serving as a team lead of TAPS colleagues.

This position is located in the Bureau for Resilience, Environment and Food Securitys (REFS) Program Office (PO). The PO oversees programmatic operations for REFS. The Office works across the Bureau to manage systems for efficient strategic planning, program implementation, and project and activity design advice for activities and projects, including facilitating all stages of the procurement process. The Office oversees the formulation, allocation, and execution of REFSs program budget, including compliance with Congressional directives and required reporting and notification.

The incumbent performs analytical and technical duties in one or more phases of the budget process, e.g., budget formulation and justification, presentation and enactment, or execution. The incumbent performs a wide range of these services which may include some or all of the following duties or other duties unique to the particular organization to which the incumbent is assigned. No travel is required.

Key Responsibilities:

Budget Preparation and Planning

• Prepares and formulates a consolidated budget for major agency programs on both a long- and short-term basis.
• Prepares and edits justification materials for funding needs.
• Conducts studies, research, or other assignments related to resolution of budget program issues and activities.
• Researches, extracts, and assembles data and information.
• Develops recommendations and conclusions for controversial financial issues and problems.

Budget Analysis

• Analyzes a variety of historical data and compares to current spending information and trends for major agency programs.
• Reviews and analyzes budget-related issues that require the application of new or significantly modified criteria or standards to resolve, such as new legislation that impacts program plans and funding, or conflicting program and budgetary requirements (e.g., reduction in budget authority coupled with expansion of program services).
• Resolves complex problems of prediction and forecasting which result from uncertainties or changes in the operating programs.
• Determines the propriety of systems and methods used by operating officials in developing estimates for funding requirements.
• Analyzes short and long-range budget forecasts and plans to fund the implementation of substantive agency programs and projects.
• Establishes financial and budgetary goals, timetables, milestones, and other criteria against which the relative costs and benefits of program achievements can be measured.
• Assesses cost-effectiveness in meeting program goals.
• Prepares reports of analysis, making recommendations for remedial action.
• Provides analysis and advice on financial matters to program officials, managers, and resource administrators.
• Analyzes, evaluates, recommends, and revises annual and supplemental budget requests.

Budget Reporting

• Verifies and monitors integrated operating program data in various financial systems and consolidates the data for an overview of the financial status of major programs and operations.
• Evaluates data relationships between major operating program changes and the financial state of an assigned organization, taking action to ensure adequate funds for program coverage.
• Enters and adjusts data into a wide variety of reports, forms, schedules, and automated financial systems.

Knowledge Management

• Generate and maintain documents and spreadsheets using the Google Suite of tools and USAID portals
• Maintain awareness of and follow Agency and Federal guidelines for file retention

Communications and Outreach

• Develop templates and support preparation of PowerPoint slide decks, fact sheets, briefers, talking points, blog posts, newsletters and other communications materials
• Research and prepare background information such as briefers, one-pagers, and/or talking points in partnership with colleagues with increasing levels of autonomy and quality

Research and Analysis

• Provide desk research, data analysis, and interpret data as needed
• Support data syntheses and analyses reports; present findings
• Collaborate to develop and socialize research strategies

Qualifications:

• In most cases this would be considered a ladder position for Program & Management Analyst II
• Same qualifications as above, plus one year of successful experience at the Program & Management Analyst Level II OR
• An MA/MS and a minimum of 6 years of experience or a BA/BS and a minimum of 8 years experience. An Associates and 12 years experience or a high school diploma and 14 years work experience
• Ability to obtain a USAID facility access (Public Trust) or SECRET clearance
• Excellent oral, interpersonal, and written communications skills to effectively interact with government clients, high-ranking officials, and other stakeholders
• Experience managing programs similar in size or scope
• Demonstrated understanding of the subject matter is required
• Ability to manage adaptively, provide meaningful contribution to technical discussions, and work independently is required
• Strong prioritization and organization skills with keen attention to deadlines
• Excellent anticipatory skills and proactive approach to work
• Positive and professional attitude and demeanor
• Detail-oriented and demonstrated ability to produce impactful work products
• Proficiency in Google Suite of products
• Proficiency in Microsoft Suite of products including excel, word, and PowerPoint
• Experience with USAID, USG or other related organizations is a plus

Americans with Disabilities Act (ADA): XLA is committed to the full inclusion of all qualified individuals. As part of this commitment, XLA will ensure that persons with disabilities are provided reasonable accommodations in the hiring process. We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at or via email at For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.