Operations Coordinator - Rockville, United States - Rays Technologies

Rays Technologies
Rays Technologies
Verified Company
Rockville, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Skills

  • Expense reconciliation, project management/planning
  • Timekeeping, fellowship program management
  • Social Media, knowledge of the Federal Travel Regulation
  • Meeting minutes/summary reports
  • Executive level support
  • Meeting coordination
  • Outreach Activities
  • Travel planning
  • Data analysis

Role and Responsibilities:


  • Provides support for various procurement and administrative tasks.
  • Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports and various forms.
  • Work with staff on internal operating budget establishment; monitor obligations and commitments; advise senior staff on spending and track spending pattern and needs for internal tracking.
  • Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
  • Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
  • Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.
  • Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment/appointment of professional, technical, and support staff, renewal/extension of appointments, reassignments, pay increases/adjustments, separation/termination, etc.
  • Coordinate meetings, workshops and courses for staff; schedule conference rooms.
  • Coordinate meeting planning and logístical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.

Pay:
$70, $75,000.00 per year


Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift

Experience:


  • Operations management: 5 years (required)

Ability to Commute:

  • Rockville, MD required)

Work Location:
In person
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