Executive Assistant - San Diego, United States - Learning Collaborative Institute at Learning to Impact

Description

POSITION:
Full-time, benefits-based, non-exempt position.
The Executive Assistant position is a full-time, non-exempt 40-hours per week, benefits-based position. It is primarily remote and requires weekly in-person meetings in the San Diego Office. Hourly rate is competitive and will be determined commensurate with experience.


About Learning to Impact, Inc. & The Learning Collaborative Institute

At Learning To Impact, we envision a more just world where people of all backgrounds have equal opportunity for a meaningful and prosperous life.

LTI is a not-for-profit organization that houses the Learning Collaborative Institute (LCI), a provider of capacity-building for collaboratives in the Education sector, consisting of K-12 districts and schools, community colleges, and baccalaureate institutions.

We believe all people have the right to an education that enables them to fulfill their highest potential.

Recipient of California Educational Research Association's Exemplary Research Practice Partnership Award, LCI professionals work to reduce the racial-equity gap for over 150,000 minoritized and low-income students annually.

Our Framework has been described by Peter Taylor, then President of ECMC Foundation, as "the kind of change we need in California" in postsecondary education.

Our work toward building more equitable educational systems equips learners and leaders to implement effective equity and social justice strategies, improving lives today and leaving a lasting legacy for future generations.

Job Summary
We are looking for an experienced, capable, and efficient Executive Assistant to join our team at Learning To Impact.

This position requires a highly organized and detail-oriented individual to keep our operations running smoothly and efficiently and our milestones on track.

In their role as direct support to the CEO and President of the Board of the organization (CEO/President), this person will interface with the Executive Team, Leadership Team, Board Members, staff, partners, and other associates, to support the day-to-day responsibilities of the CEO/President.

This is a great opportunity to support a rapidly expanding, equity-focused not-for-profit organization that has received national recognition for closing the equity gap in education, particularly for low-income and underrepresented students.

This position reports directly to the CEO/President and works closely with the LCI Executive and Leadership Teams in a highly collaborative team environment.

Responsibilities:

• Manage task lists, priorities, and timelines for the CEO/President
• Manage calendar, schedules, and travel for CEO/President, Board, and Leadership Team
• Monitor milestone progress and timelines for the President/CEO, and assist in reporting
• Handle inoffice clerical tasks for Company and CEO/President one day per week
• Participate in internal and external meetings/events, and prepare agendas and minutes
• Edit organization's deliverables (e.g., proposals, reports, presentations, publications)
• Assist Project Leads with basic research and other project specific tasks as needed
• Update/manage organization's website, social media accounts, and press releases, and assist in developing such materials
• Manage contracts, Data Sharing and Use Agreements, MOUs, and invoices
• Assist with basic HR activities (e.g., collecting hiring/contract documents, onboarding)
• Manage office supplies and software purchases and renewals
• This list of job responsibilities does not state or imply that the duties listed are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform other jobrelated duties as requested by management._

Minimum Qualifications

The following are the minimum qualifications an individual must meet to successfully perform the duties and responsibilities of this position.

A. Education/Experience

• 5+ years of experience in an administrative role, preferably in an Educationrelated field
• Bachelor's degree or any combination of education and experience that provides the required skills and ability to perform the job

B. Knowledge, Skills, and Abilities

• Ability to adapt in a fastpaced, highgrowth environment
• Highly organized in maintaining and proactively creating efficient systems
• Excellent organizational, analytical, problem solving, and decisionmaking skills
• Ability to prioritize and complete multiple tasks, requests, and deadlines on time and with accuracy and attention to detail
• Strong and proactive communication listening, verbal, and written including proficiency in corresponding with highlevel professionals
• Ability to maintain confidentiality of sensitive information
• Ability to work independently and as a team member with a diverse group of people

Benefits

• Remote Work Flexibility
• Sick Time
• Vacation Time
• Potential for Medical Coverage
• Potential for Retirement Pla