Associate Executive Assistant - West Lafayette, United States - Purdue University

Purdue University

Verified Company

West Lafayette, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Req Id:31725
Job Title:
Associate Executive Assistant
Job Summary
The Associate Executive Assistant will provide a wide range of administrative support for the Department Head of Biochemistry.

In this role, you will maximize the effectiveness of department operational processes and communications, serve as a liaison with multiple contacts internal and external to the University and facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar.

In addition, you will coordinate special projects involving independent research and work with all levels of internal management and staff.

What You'll Be Doing:

Conserve senior leader or executive's time by reading, researching, and routing correspondence
Maintain executive's calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available
Exercise discretion and independent judgment to collect and analyze information requests and identify trends
Monitor operating budget and maintain financial records for administrative support operations
Update and maintain databases, websites, and mailing lists
May mentor and train lower level support staff

What We're Looking For:

Bachelor's degree in Communications, Business Administration, Management, or a related field.
1 year of experience in a senior or lead administrative support role or equivalent experience
An equivalent combination of education and experience may also be considered (Associate's degree + 3 years of experience; HS/GED + 5 years of experience)
Excellent written, verbal and interpersonal communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
Skilled in interpreting policies and procedures to proactively resolve issues
Ability to identify problems, generate ideas for improvement, and implement or recommend solutions
Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

What We'd Like You to Know:

Purdue will not sponsor employment authorization for this position
A Background Check is required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contributions Waiting Period
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

What You'll Get in Return:

Take Your Next Giant Leap

We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers Our greatest adventures are yet to come, and we want to include you.

Come take your Next Giant Leap and Discover your next career

Posting Start Date:5/16/24