Faculty/grants Assistant - Princeton, United States - Princeton University

Princeton University

Verified Company

Princeton, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview:

The Department of Chemistry seeks a Faculty/Grants Assistant to provide full administrative support to several heavily-research active senior and junior faculty members and their research groups.

The role manages administrative, teaching, financial, and sponsored research tasks for the faculty and research group members including scheduling, travel planning, providing course support and liaising with students, processing expenses, ordering lab equipment and supplies, tracking lab purchase orders, providing in-depth and frequent assistance with grants management activities, and preparing timely financial reports.

Responsibilities:

Financial Responsibilities:

Uses University's Information Warehouse and other systems to monitor lab equipment and supply purchases made by researchers and students in several faculty research groups; tracks spending and helps to determine remaining budget available for travel, supplies, and equipment; monitors balances of sponsored research projects; monitors anticipated award funding; provides projections on sponsored projects and discretionary funds to advise faculty and business office colleagues on spending patterns and allocations based on current spending, remaining budget, and anticipated award funding.

Frequently orders equipment and supplies for PIs' research labs.

May be asked to take on additional tasks as needed to respond to departmental priorities.

Qualifications:

Essential Qualifications Include:

Associates or other twoyear degree required, Bachelor's degree preferred. In exceptional cases, four years of relevant experience may be considered in place of the education requirement.
Familiarity with basic accounting principles.
Excellent organizational skills, the ability to work independently with a high level of accuracy and energy, manage multiple priorities simultaneously, and exercise discretion in obtaining and providing factual and confidential information.
Exceptional interpersonal and communication skills (both written and verbal), with the ability to interact effectively with all levels of the University.
Strong analytical and problemsolving skills, attention to detail and the ability to meet firm deadlines.
Intermediate level proficiency with Microsoft Office Suite including Word, Excel, Outlook and PowerPoint.

Preferred Qualifications Include:

Knowledge of Princeton University's ERA grants management system and other federal agency grants submission systems.
Familiarity with Canvas and PhotoShop.
Ability to monitor and update web pages.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Standard Weekly Hours: 36.25 Eligible for Overtime:

No Benefits Eligible:
Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail):

No Physical Capacity Exam Required:
No Valid Driver's

License Required:
No : #LI-ZY1