Administrative Assistant Transportation Department - West Springfield, United States - Lower Pioneer Valley Educational Collaborative

Lower Pioneer Valley Educational Collaborative

Verified Company

West Springfield, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

To support the Transportation General Manager by providing the best possible administration of the day-to-day Transportation Department functions and duties to comply with LPVEC policies and State and Federal regulations.

The Administrative Assistant carries out responsibilities required for Transportation Department issues as directed by the General Manager. The Administrative Assistant will be required to collaborate and assist in all functional LPVEC areas.
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Assist department employees in carrying out Transportation Department operations and procedures._

Be a liaison between the Transportation Department and the Administrative office.
Process and forward Transportation Department documents required for Payroll, Human Resources, and Accounting.
Order documents/forms and maintain inventory for Transportation Department needs. Process orders for materials and supplies required by department needs.
Process and maintain Purchase Orders required for Transportation Department needs.
Compile and update databases to include such information as vehicle lists.
Coordinate all meetings and presentations for Transportation General Manager and assists with the preparation of said meetings and presentations.
Gather, maintain, and report required information for accident files from Transportation Department staff as well as filing any insurance claims with insurance carriers.
Prepare and/or compose correspondences, calendars, notices, newsletters, or reports as required by the Transportation General Manager.
Accurately perform daily filing, copying, and faxing as needed.
Maintain an accurate and organized filing system for the Transportation General Manager.
Facilitate telephone and radio calls for problem solving with other team members, districts, and families.
Record and maintain fuel logs for all three garage sites.
Performs any additional general office duties as determined by the Transportation General Manager or Executive Director.

REQUIREMENTS/QUALIFICATIONS

Three (3) to Five (5) years of clerical/administrative experience with knowledge of principles and practices, preferably in a school transportation setting.

High School Diploma or equivalent:
Associates or Bachelors Degree preferred.

Knowledge and demonstration of business office experience and clerical skills.
Computer literate with specific experience in word processing, spreadsheets, data bases, etc. and knowledge of business machines.
Effective oral and written communication skills and excellent interpersonal skills.
Strong organizational skills and time management skills.
Must have exceptional attention to detail and proficient proof-reading skills.
Ability to maintain strict level of confidentiality and discretion.
Ability to independently manage simultaneous tasks with multiple competing deadlines.
Ability to take initiative and follow through on projects and assignments.
Must possess a collaborative work style.
Ability to work both independently as well as in a team environment.
Ability to relate to and work with a variety of constituencies, including but not limited to administrators, teachers, other school and district personnel, parents/guardians/caregivers, students, visitors, and the community.
Excellent customer service and relationship management skills with high regard for quality and consistency of communication.
Ability to effectively communicate with students and families from diverse backgrounds and experiences.
Strong work ethic with dependability to be at work consistently and on time.
Ability to work up to 40 hours per week and before or after normal working hours on occasion.
Such alternatives to the above as the Board may find appropriate and acceptable.