Payroll Assistant - San Diego, United States - United Domestic Workers

Description

UDW Overview:

United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 170,000 home care and family child care providers in 45 counties in California.

Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level.

Job Information:


Job Title:
Payroll Assistant


Job Type:
Non-Exempt (Hourly)


Department:
Finance & Administrative Services


Reports to:
Payroll Manager


Job Location:
San Diego, CA


Salary Range:
$23.24 to $29.20 per hour (depending on experience)


Job Summary:

Support payroll and accounting processes by performing general accounting administrative and payroll processes and systems duties as assigned in accordance with local and state labor laws, departmental and company guidelines, and standards.

Duties and Responsibilities:

• Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, commissions, bonuses or other compensation, time worked/timecards, paid leave and holidays, deductions and withholding, address changes, and other information
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions
• Provides excellent customer service to employees with regards to company payroll policies and employment guidelines
• Reviewing employee inquiries with regards to pay, changes, discrepancies
• Investigate & resolve payroll data
• Review of new hire data
• Create and/or reconciliation of adhoc reports
• Review of quarterly and annual returns/reports
• Adhere to federal and state laws
• Clerical duties as needed, organize and proactive maintenance of employee records
• Assist with department projects and perform other duties as assigned, which are reasonably within the scope of work in this job classification.

Knowledge, Skills, and Abilities:

• Knowledge of principles and practices of organization and general administration
• Proficient with ADP, Paylocity or the ability to quickly learn payroll software.
• Ability to communicate effectively.
• Basic knowledge of accounting procedures and principles
• Ethical behavior when dealing with sensitive financial information.
• Ability to maintain a high level of confidentiality and respect for employee records.
• Computer literacy and strong typing skills, and experience with accounting software may be required.
• Willingness to comply with all company, local, state, and federal financial regulations.
• Ability to research and analyze financial data.
• Attention to detail.
• Exceptional internal and external customer service
• Exceptional phone etiquette
• Proficient in teamwork, teambuilding, and motivating others
• Flexible and efficient
• Great writing skills, problemsolving skills, and prioritization
• Ability to operate standard office equipment, including but not limited to, computers, printers, fax, scanners, telephone systems, calculators.
• Ability to follow oral and written instructions.

Preferred Qualifications, Education and/or Experience:

• Pursuing or completed a bachelor's degree in accounting, finance, or related field; at least one year of experience directly related to the duties and responsibilities specified.
• Proficient in Microsoft Outlook, Word, and Excel
• Proficient with ADP, Payolcity or the ability to quickly learn payroll software
• Excellent computer skills, especially typing.
• Desire to be proactive and create a positive experience for others.
• Bilingual
• Spanish (a plus)

Requirements:

• High school diploma or equivalent required
• Must possess a valid California driver's license, auto insurance that covers business driving, and an automobile for business use.
• Willingness to travel, and ability to work flexible hours and work long and irregular hours, including evenings and weekends.

Employee Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life / AD&D
• Long Term Disability (LTD)
• 401(k) Savings Plan
• Pension Plan
• Paid Vacation Days
• Paid Sick Leave
• Personal Day (8 hours)
• 16 Paid Holiday
• Floating Holiday

COVID-19 Vaccination Requirement:

UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees.

As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk and listen. T