Administrative Assistant to Project Manager - Neptune City, United States - Cypreco Industries Inc

Description

We are seeking a skilled Administrative Assistant with Construction experience for a General Construction office to join our team Experience in public bidding contracts through government agencies would be helpful.

As an Administrative Assistant/ Assistant Project Manager you would see the projects through from bidding to closeouts, perform clerical and administrative functions in order to maintain and increase company success on our projects and in our company.

• Draft correspondences and other formal documents
• Prepare bid documents and related correspondence
• Seek and prepare submittal log. Submittals and maintain accurate files digitally and paper
• Prepare CO's. RFI's, RFP's and maintain accurate files digitally and paper
• Prepare and maintain certified payroll reports and Manning reports and transmittals

• Purchase Orders and Contracts and auditing the progress in house
• Plan and schedule appointments and events, renewal of registrations and certifications
• Maintain and update Outlook Company Calendar
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems digitally and paper
• Perform all other office tasks

• Previous experience in office administration in a construction office performing public contracts and related fields a plus
• Ability to prioritize and multitask
• Excellent written, data entry and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Notary Public is helpful

• Dental insurance
• Health insurance

• Weekly pay

• 2 years

• In the Construction industry, which one of the following tasks comes first? 1. RFI ; 2. IFB; 3. COI; 4. AIA; 5. RFP

• Neptune City, NJ: Relocate before starting work (required)