Exec Staff Asst - Phoenix, United States - State of Arizona

State of Arizona

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

ATTORNEY GENERAL (DEPT OF LAW)

EXECUTIVE STAFF ASSISTANT/CASE MANAGEMENT ANALYST

Job Location:
Address: 15 S 15TH AVE PHOENIX

Posting Details:

Salary:
$58,000 - $68,000

Grade: 20

Closing Date:

UNTIL FILLED

Job Summary:
The Arizona Attorney General's Office State Government Division/Liability Management Section is seeking an Executive Staff Assistant/Case Management Analyst.

Remote Options:
This position may be eligible for Remote Work two days a week.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance._

Job Duties:
Provide case management analysis for the Liability Management Section and the Employment Law Section of the State Government Division. Responsible for complex work in the areas of legal, information technology, training and project management.

Assist management team to develop and/or successfully implement new policies, systems and processes to facilitate case management best practices, statistical reporting and docketing.

Develop and implement policies, procedures and operation manuals for legal support staff. Assist, train and provide technical assistance to all legal staff. May indirectly supervise work load for legal support staff.

Conduct effectiveness review to ensure systems are applied and functioning as designed. Perform thorough tracking, auditing and analysis of case management system to ensure accuracy. Establish and maintain report standards, procedures, methods, and rules. Coordinate with Office Administrator and IT department to develop and implement useful and accurate reports, charts and spreadsheets.

Assist legal staff with litigation support software, such as Eclipse, Trial Director and CaseMap.

Travel within State of Arizona. Performs other related functions as needed.

Knowledge, Skills & Abilities (KSAs):
Extensive computer and technical knowledge and experience;

Proficient knowledge of the methods and techniques of automated systems; Proficient knowledge of Excel and Word; Knowledge of Legal Files, Hummingbird or similar case management systems; Knowledge of litigation support software such as Eclipse, Trial Director and CaseMap; Knowledge of legal concepts, terminology, principles and procedures.

Knowledge of the methods and techniques of legal research and use of statutes, rules of the court, codes, and other legal resources;
Knowledge of local, state, and federal laws, regulations and procedures.
Knowledge of supervisory and management principles and practices; Knowledge of management philosophy, mission and goals;
Knowledge of principles of public administration, organization and management;
Knowledge of project management methodology;
Knowledge of effective interviewing techniques.
Skill in oral and written communication; Skill in gathering and organizing information for effective presentation and reporting;
Skill in preparing comprehensive analyses and reports, policies, procedures, correspondence and other written materials;
Skill in producing an accurate and timely work product;
Skill in proficient word processing and spreadsheet techniques.
Skill in interpersonal relations;
Ability to learn and proficiently utilize new software programs;
Ability to properly track monthly statistics regarding open and closed cases;
Ability to generate reports of considerable difficulty from various resources;
Ability to draw logical conclusions from gathering, organizing and analyzing information;
Ability to resolve complex problems/situations;
Ability to work independently with mínimal supervision;
Ability as a leader to foster support, build interpersonal relationships and work with a variety of individuals;
Ability to handle large workload in a high stress environment.

Selective Preference(s):
Paralegal certificate or equivalent experience. Prior experience as a trainer or lead paralegal helpful.

Pre-Employment Requirements:

Travel is required for this position. A valid Arizona Driver's License is required, along with consent to have your driving record run periodically.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: _Driver's License Requirements._

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability in