Transportation Administrative Assistant - West Allis, United States - School District of Waukesha

School District of Waukesha West Allis, United States

2 weeks ago

Full time

Description

Position Details

Position Start Date 4/17/2024 Salary/Wage Clerical Unit Range 5, $ $25.22 per hour Terms/Schedule 260 day, year-round Appointment Type Full Time Description

SUMMARY:
To ensure district compliance regarding transportation and enrollment of students within the district. This is a new position that requires a process oriented person with a customer service mindset who demonstrates solution based thinking with strong communication skills.

DUTIES AND RESPONSIBILITIES:

The following are examples of duties and responsibilities but are not limited to such activities and may change at any time with or without notice.

Serves as the liaison between the transportation company representatives, families, enrollment coordinator and staff throughout the district concerning transportation and enrollment related issues and problems

Partners with the bus company to monitor and assess the number of bus routes and ridership of the routes

Partners with private schools to facilitate transportation scheduling and communication

Works collaboratively with the business office to process parent transportation contracts, pay-to-ride invoicing and other payments with the transportation and enrollment office

Serves as a liaison between the bus company and schools

Supports communication efforts in emergency situations with the use of student information system (Infinite Campus) and social media, etc

Supports families both in person and over the phone with the online enrollment process

Answers/responds to phone calls and emails

Supports data entering and gathering from student information portal pertaining to transportation and enrollment

Works with building staff, parents or care providers, Special Education Department staff, Health Services staff, if necessary, and contractors to accommodate special needs of students, including medically fragile students, EL, and homeless students

Strives for the advancement of the use of technology (Google Docs) to increase efficiency in the delivery of services of student transportation and enrollment

Performs additional duties pertaining to enrollment/transportation as necessary in collaboration with the Enrollment Coordinator, Bilingual/ESL Program Enrollment and Communication Specialist, and the Assistant Superintendent of Student Services

Completes other duties as assigned

Regular attendance is an essential function of this position

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.

EDUCATION AND/OR EXPERIENCE:

Two years post-secondary education or a minimum one year administrative assistant experience preferred.

Knowledge of Infinite Campus preferred.

Successful experience in equivalent position(s).

Working knowledge of school district and central office functions preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

Proficiency in Google and Microsoft Office Applications including word processing, data base, Excel spreadsheet, and PowerPoint and school-centered software (relational database) applications.

Strong customer service orientation.

Effective written and verbal communication skills.

Ability to understand and follow oral and written instructions.

Strong interpersonal skills with ability to empathize and find common ground for the good of the organization.

Evidence of outstanding organizational abilities.

Working knowledge of bookkeeping and accounting procedures.

Accurate keyboarding skills of 50 WPM and proofreading skills.

Ability to input data accurately and rapidly.

Personal qualities that include punctuality, confidentiality, self-initiative & independent work abilities.

Ability to work as a successful team member with co-workers.

Must have a history of confidentiality, stability, neatness, punctuality, loyalty, ethical consciousness, organization skills, and flexibility.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret documents, federal, state, and/or DPI regulations, handbooks, computer and other manuals, budget reports and statistical data.

Ability to write reports, business correspondence and procedure manuals.

Ability to interpret and communicate reports, procedures, and computer applications to faculty, staff, and students.

Ability to communicate effectively in both oral and written form.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to statistically manipulate numbers; make advanced mathematical calculations; check for accuracy.

REASONING ABILITY:

Ability to define problems, collect data, and draw valid conclusions.

Ability to exercise good judgment and effectively solve problems.

Ability to interpret an extensive variety of technical instructions with several abstract and concrete variables.

PHYSICAL AND WORK ENVIRONMENT: The physical and work environment described is representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Must be able to remain in a stationary position for long periods of time

Occasionally required to move about inside the office to access file cabinets, office machinery, etc.

Consistently and repetitively operates a computer and other office machinery such as calculator, copy machine and/or computer printer

Regularly required to communicate and exchange accurate information with administration, staff, and the public.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear.

The employee may occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close, peripheral vision and the ability to adjust focus.

This job is performed in an office environment.

DRUG-FREE WORKPLACE:

The employee shall remain free of any alcohol or illegal substance in the workplace in compliance with Policy 4122 throughout his/her employment in the District.

Candidate Requirements

Additional Requirements

Cover Letter

Resume

Letters of Recommendation

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