Recruiting and Operations Coordinator - Pasadena, United States - California Institute of Technology

California Institute of Technology

Verified Company

Pasadena, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Recruiting and Operations Coordinator

Caltech

Job Category:
Fulltime Regular

Exempt Overtime Eligible:
Overtime Eligible

Benefits Eligible:
Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary
The Career Achievement, Leadership, and Exploration (CALE) is seeking a Recruiting and Operations Coordinator.

This position reports to the Associate Director for Employer Relations and is responsible for providing organizational and administrative support for the recruiting program, which includes employer outreach/relations and coordination of employer events such as career fairs/ industry days, info sessions, and career education-related activities.

Job Duties

Employer Relations & Event Management:

Coordinate recruiting programs for Career Achievement, Leadership, and Exploration (CALE).
Organize employer events, including information sessions, employerled workshops, career fairs/industry days, coffee chats, tech talks, dinners, and oncampus interviews, including some events after normal business hours.
Design and create information materials to promote awareness of oncampus recruiting and career education programs, e.g., signs for events.
Assist with planning and executing career education events on campus such workshops, guest speakers, and networking events.
Setting up campus presentation arrangements, ensuring appropriate technology and accommodations are provided, as requested by guests and campus partners.
Manage job posting and event requests.
Schedule dates for employer information sessions and interviews.
Assist employers with and communicate arrangements for visit(s) to campus.
Publicize events to students via electronic and printed media.
Advise appropriateness of employer expectations, onsite recruiting process, and jobs.
Followup to clarify and resolve problems between students and employers; notify the Director of any problematic employer activities or behavior, and significant trends.
Review and enforce policies with employer representatives.
Participate in the marketing strategy and production of the event/program/workshop promotions.
Plan and coordinate logistics, security, and space requirements; maintain/update events on internal departmental calendars and campus/ institute calendars.

Student and Postdoc Relations:

Assist students and postdocs with creating accounts in the Career Management System (e.g., Handshake or Simplicity).
Refer students appropriately to CALE staff and CALE resources when needed.
Manage student reservations for workshops and programs.
Respond to requests for details about oncampus interviewing and information sessions.
Consult with Associate Director regarding student feedback on questionable employer behavior or activities.

Office Support:

Perform other duties as assigned.

Basic Qualifications

Associate degree or equivalent experience with a minimum of 3 years of progressive responsible administrative support experience in a business or higher education environment.
Experience working with diverse student population.
Significant experience and skill with office software and systems like Microsoft Suite and Google Suite.
Work well in team environment while independently working on a project.
Event management experience.

Preferred Qualification

BA/BS degree or 5 years of related experience.
3 years of experience in career development, student services, employer relations, admissions, human resources, sales, recruitment, program management or experiential learning.
Knowledge and indepth experience using a system like Handshake or Symplicity Career Services Management Systems.
Knowledge of and experience in STEM career field.

Required Documents

Resume
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law._

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