Contracts Receivable Analyst Ii - Washington, United States - The National Academies

The National Academies

Verified Company

Washington, United States

4 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Description Summary:
The Contracts Receivable Analyst II manages large, complex portfolios which may include divisions with more than one business model.

Applies financial, accounting, problem solving and communications skills to prepare complex invoices and financial reports for various types of government contracts.

Operates within the Contracts and Grants Accounting unit but is also a key member of a finance service team that includes the contract manager and finance business partner(s).

The finance service team supports a wide range of financial services to divisions of the NASEM throughout the award life cycle.

This role requires the ability to effectively multi-task and the ability to thrive in a fast-paced and changing environment.

Under general supervision, the Contracts Receivable Analyst II applies professional-level knowledge to perform responsibilities autonomously and to analyze and provide solutions for complex factors.

Uses judgement and discretion with input from supervisor and department leadership.

The Contracts Receivable Analyst II provides a high-level customer service experience, serves as a resource to NAS staff, and may supervise the work of junior staff.

Job Description:

ESSENTIAL JOB DUTIES:

Manages a portfolio within a matrix finance organization by coordinating billing and receivable matters with internal and external customers.
Supervises or directs the work priorities of a Contract Receivable Analyst I to ensure that all tasks are complete and accurate.
Oversees services for activating awards, projects, and activities in accordance to contracts or grants.
Reviews, prepares, and guides timely and accurate invoices for a wide range of contracts and grants from federal, state, local, and private sponsors.
Manages the health of contracts receivables within the assigned portfolio and is the primary point of contact for staff, sponsors, and program unit to resolve collection issues; escalates issues to supervisor as needed but also participates in finding the solution.
Reconciles and analyzes revenue and unbilled amounts on a monthly basis to ensure accurate and timely monthly billing. Identifies potential problems and provides solutions.
Calculates complex billing charges in accordance with contracted terms and within the Workday accounting system.
Responsible for preparing timely and accurate sponsor financial reports and closeouts for awards within portfolio. Ensures the integrity of the financial data presented as well as completeness, accuracy, and compliance with sponsor's requirements.
Maintains direct correspondence with sponsors and internal customers including the contract manager, finance business partner, or other NAS staff regarding various expenses for billing and financial reporting purposes. Serves as the department's representative on the Finance Services Team.
Supports external and internal customers through ad-hoc data collecting, reporting, analysis and special projects.
Provides support to internal and external audits.
Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only, following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance.

NONESSENTIAL JOB DUTIES

Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities:

Ability to interpret relevant terms and requirements of contracts and grants to be applied in billing and financial reporting activities.

Knowledge of government contracting billing and collections, federal payment systems, award financial management, and compliance. General knowledge of accounting and financial principles. Working knowledge of Workday Financials and Smartsheet desired. Strong attention to detail. Demonstrated proficiency in Excel. Strong problem-solving, and analytical skills. Good customer service skills. Ability to maintain strict confidentiality. Ability to exercise tact and diplomacy in dealing in sensitive situations. Ability to manage and maintain privileged, sensitive, and confidential information and matters appropriately. Ability to manage multiple priorities and meeting strict deadlines. Ability to use appreciable latitude for independent judgment and action. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels o