Law Firm Administrator - Brooklyn, United States - Sinayskaya Yuniver

Sinayskaya Yuniver

Verified Company

Brooklyn, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Key Responsibilities:

Handle administrative intake of legal matters to maintain new clients and matters.
Organize and maintain files and records.
Provide general administrative support, including managing law firm calendars, handling correspondence, and assisting with data entry.
Manage confidential matters with discretion and exercise good judgment in all tasks, especially those impacting client matters and firm operations.
Prepare documents, presentations, reports, and agendas to support organizational objectives.
Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
Manage office supplies, maintain inventory, track correlating budget, and manage relationships with vendors.
When approved, draft, circulate, and ensure compliance with standard operating procedures and officewide policies; identify opportunities for office management improvements.
Support legal team in organizing in various administrative tasks.
Close completed matters and files.
Assist in coordinating marketing activities and promotional events.
Create and manage content for the company's website and social media platforms.
Follow up on outstanding invoices and ensure timely payment.
Perform well in a fastpaced environment and handle additional duties as assigned.

Qualifications:

A minimum of 1 year experience in office administration and/or operations, preferably in a legal office.
Capability to handle sensitive information with discretion.
Proficient in Microsoft word, excel, and knowledge of or the ability to learn other case management systems.
Business acumen and ability to prioritize effectively.
Experience in administrative work.
Impeccable attention to detail, strong organization skills, highlyorganized, and an ability to monitor and prioritize multiple competing tasks.
Teamoriented mindset with excellent interpersonal skills, professional demeanor, and a proactive approach.
Customer service orientation and commitment to excellence in all tasks performed.
A demonstrated record of leadership with a solutionoriented mindset.
A selfstarter and motivated individual who has strong analytical abilities and problem solving skills.

Benefits: