Clerk (Records) - Philadelphia, United States - Adams And Associates Inc
Description
Position Summary:
Provides clerical support for department's supervisor.
This position is responsible, with minimum supervision, to perform a variety of clerical duties that are related to the work of the supervisor, requiring knowledge of office routine and procedures.
This individual will also interact with management on a day-to-day basis, handling confidential documents and materials. Will be required to take on special projects and provide technical support to other departments as needed.Responsibilities:
- Follows all integrity guidelines and procedures and ensures no manipulation of student data.
- Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
- Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
- Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
- Ensures that area is organized, clean, safe and conducive to student/staff success
- Produces quality work/assignments in a thorough, timely and accurate manner.
- Maintains appropriate personal attendance, accountability and work productivity standards.
- Plans, prioritizes and organizes assignments to meet established goals and deadlines.
- Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
- Shows respect and courtesy to students and holds them accountable for their actions and behavior.
- Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
- Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
- Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
- Other duties as assigned.
Hours:
Mon-Fri 7:30am-4:30pm
Compensation and Benefits:
- Hourly rate set at $17.20/hour
- We offer a comprehensive benefits plan to include, medical, dental, life and vision insurance, STD, LTD, 401(k) plan, holiday, vacation and sick pay.
Qualifications & Experience:
- High School diploma or equivalent required with 1 to 3 years clerical experience. Degree or certification from an accredited or relevant certified training program. Advanced degrees preferred.
- Professional verbal and written communication skills.
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