Accounting Clerk - Torrance, United States - Contemporary Services Corporation

Description

POSITION:
CSC LA Accounting Clerk


SALARY:
$25-$27 per hour


COMMITMENT:
Full-Time


LOCATION:
Torrance, California


BENEFITS:
Medical, Dental, Vision, Disability & Life Insurance, ESOP - Employee stock ownership plan, Direct Deposit, Weekly Pay, 401(K) with match, Long-Term & Short-Term Disability, Paid Time Off (PTO) and Holidays, Professional Development Opportunities, Employee Assistance Program


GENERAL PURPOSE OF JOB:

The CSC Accounting Clerk is responsible for managing and executing detailed billing and invoicing processes, maintaining accurate financial records, and ensuring compliance with company policies and regulatory requirements.

This role is crucial in supporting the financial health and operational efficiency of the LA branch by handling high volumes of transactions and maintaining strong vendor relationships.

The Accounting Clerk with report directly to the Director of Administration.


ESSENTIAL DUTIES AND RESPONSIBILITIES:
The duties below reflect the minimum requirements for this position.

• Prepare detailed invoices and credit memos accurately reflecting services provided and costs incurred, ensuring adherence to client agreements.
• Analyze and interpret complex cost estimates and service contracts to generate precise invoices.
• Gather and consolidate diverse data sets, including SIS, meal reimbursements, parking fees, etc., essential for invoice calculation.
• Address and resolve inquiries from clients regarding billing matters with professionalism and efficiency.
• Maintain and update extensive project databases, ensuring information is current and accurate.
• Undertake collection activities, including direct communication with clients to facilitate timely payments.
• Reconcile payments received with outstanding invoices to ensure accounts are settled accurately and promptly.
• Execute billing procedures in accordance with departmental protocols, ensuring compliance with regulatory requirements.
• Conduct meticulous comparisons of invoices with internal purchase orders and agreements to verify payment accuracy.
• Classify all Accounts Payable invoices accurately and present findings to management for approval, initiating billing processes where necessary.
• Scrutinize external labor charges to confirm accuracy and resolve discrepancies as needed.
• Manage payable accounts for various entities and vendors, maintaining organized records and fostering positive relationships.
• Cultivate and sustain productive relationships with both new and established vendors to facilitate smooth business operations.

REQUIRED SKILLS:

• Proficiency in Microsoft Office Suite, particularly Excel for data analysis, Outlook for communication, and Word for documentation.
• Advanced mathematical aptitude and proficiency in performing complex calculations with precision.
• Exceptional interpersonal and communication skills, coupled with the ability to maintain composure and professionalism under pressure.
• Outstanding organizational abilities, selfinitiative, attention to detail, and commitment to accuracy in all tasks.

EDUCATION AND/OR EXPERIENCE:
High School Diploma or equivalent; Associate degree in accounting, Finance, or related field preferred. Minimum of 2 years of experience in an accounting or billing role, preferably in a corporate or office environment.


HOW THIS ROLE CONTRIBUTES TO THE DEPARTMENT'S SUCCESS:This role will mitigate errors and ensure efficient and timely reporting, addressing the high volume of transactions resulting from various large and small events, especially during busy seasons. The expansion, including the conversion of current staff, will help the branch manage the workload effectively. This setup will benefit the branch by ensuring accurate billing, timely payments, and strong vendor relationships, ultimately supporting continued success and operational efficiency.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.