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Salt Lake City

    Administrative Support Assistant - Salt Lake City, United States - U.S. Department of the Interior

    U.S. Department of the Interior
    U.S. Department of the Interior Salt Lake City, United States

    3 weeks ago

    Default job background
    Description

    Clarification from the agency

    All U.S. Citizens - No previous Federal Service is required.CTAP and ICTAP candidates in the local commuting area.

    Duties

  • These positions serve as Administrative Support Assistants in the Public Room within the Utah BLM State Office, Division of Support Services.
  • Disseminates information to the public on the BLM's multiple resource management programs and services.
  • Creates, copies, edits, stores, retrieves, and prints various standardized documents and mailing lists.
  • Sells documents, maps, books, records, firewood, Christmas tree-cutting permits, Golden Age Passports, Recreation Permits, Forest passes, and other similar permits and materials.
  • Applies clerical and administrative skills and knowledge of the functions of the office to support the work of the Division or Branch.
  • Utilizes spreadsheet and database software to create reports and databases and operates word-processing software applications to type letters, memorandums, reports, and correspondence.
  • Utilizes automated equipment (hardware/software) for word processing, file management, creating/compiling special reports, electronic mail, and other applications necessary for supporting and managing office operations.
  • Performs general office clerical work as assigned, such as mail collection and distribution, answering phones, and routing calls.
  • Processes daily incoming and outgoing mail, including material transmitted electronically.
  • Assist in the day-to-day operations and maintenance of the facility.
  • Performs routine/simple inspections, tests, and/or preventative maintenance on office equipment, security systems, etc.
  • Assist in scheduling motor vehicles and monitor the overall status of the fleet, including vehicle repairs, inspections, and maintenance as needed.
  • Ensures appropriate records are maintained, and monthly reporting requirements are met.
  • Assist property management officials and/or property specialists in ensuring the accuracy of ownership and custody of all personal property.
  • Schedules and completes fingerprint appointments for new hires and updates to credentials for current employees.

    • Requirements

    Conditions of Employment

  • U.S. Citizenship is required.
  • Be sure to read the
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