Assistant Project Coordinator, Devices, Delivery - New Brunswick, United States - Bristol-Myers Squibb

Bristol-Myers Squibb
Bristol-Myers Squibb
Verified Company
New Brunswick, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Working with Us
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department.

From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it.

You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity.

Take your career farther than you thought possible.


Drug Product Development (DPD)


Our Drug Product Development team is committed to CMC design, development, and commercialization of innovative drug products to improve patient lives.

We leverage the best people, collaboration, and cutting-edge innovation to achieve this commitment.

BMS's internal engine of innovation includes unrivaled industry leading expertise in CMC development of small molecules, protein biotherapeutics, protein degraders, and other therapeutic modalities.

We collaborate closely with our colleagues in R&D and Commercial to design our drug products. Here, you'll get the chance to grow and thrive through opportunities that are uncommon in scale and scope.


Position Summary

Key Responsibilities

  • Support DDPS and DPD organization with diverse, and often timesensitive, complex administrative functions, projects, and organization of tasks.
  • Manage calendars, schedule meetings, conferences, and events, make domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and onboard & offboard employees.
  • Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate, and organize high level department meetings, social events, including coordinating content and logistics; manage and keep up to date organizational SharePoint site. Manage meeting minutes in OneNote, send out surveys using MS suite tools or other tools.
  • Draft and send out communications to department; pay close attention to detail and followup, and properly balance priorities and resources.
  • Coordinates across other operational and administrative staff in the organization
  • Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.
  • Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
  • Anticipate key issues and implement action plans based on changing priorities and commitments.
  • Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
  • Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
  • Will require occasional travel to other local BMS sites in NJ (Summit West, Princeton Pike, Lawrenceville)

Qualifications & Experience

  • Minimum High School Diploma; higher degree would be preferred; educational experience may be substituted for appropriate and relevant experience.
  • Prior relevant experience for 4 years preferred.
  • Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processes.
  • Ability to interact with colleagues at all levels of the organization.
  • Must be highly proficient in various electronic systems (or willing to learn rapidly) (Concur Travel/T&E, ARIBA, SAP, WorkDay)
  • High proficiency in MS Office Suite (Outlook, PPT, Word, Excel, OneNote, Forms, MS Teams, SharePoint); high technology savviness or strong learning ability and willingness to learn.
  • Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with mínimal supervision.
  • Demonstrates ability to prioritize, proactively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
  • Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.
  • Also required to provide backup support as needed to cover planned vacations as well as unplanned absences for others as appropriate.

Uniquely Interesting Work, Life-changing Careers

On-site Protocol
BMS has a diverse occupancy structure that determines where an empl
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