Program Support Supervisor 2 - Ellensburg, United States - Central Washington University

Description

Job Summary

Central Washington University is recruiting a Program Support Supervisor 2 to join our Student Union Scheduling team in Ellensburg, Washington.

This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $44,400 - $59,616 annually plus the awesome CWU benefits.


Who we are:
We are a team of individuals committed to Changing Students' Lives.

No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres.

You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~10,000 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the academic year.

In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine.

Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here.

Student Union Operations department works to ensure a safe and welcoming environment for students, staff, faculty, and the community.

With the student experience at the forefront of our operations, we strive to provide an environment that is designed to encourage interaction among the campus groups, increase a sense of campus community, and expand the avenues through which the University educates its students.

Scheduling Services provides reservation and resource management for all non-academic activities occurring on campus.

Scheduling Services works with clients, students, and clubs to coordinate events ranging from week-long conferences, weekly department meetings, university signature events, and celebrations.

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us.

We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program.

Learn more:
Benefits, Perks, and Leave.


The Role:

This position shall provide administrative advisement, leadership, budget, and program and space management to 2 program areas including University Scheduling Services and the Student Union Information Center.

This position oversees and supervises, one (1) full-time Scheduling Coordinator and up to seven (7) Student Staff.

This position works within a framework emphasizing out-of-class learning opportunities for students through extra and co-curricular programs and services with a continuing commitment to social development, education, leadership development and diversity.

All employees are expected to support CWU's commitment to diversity and to bring and support inclusion into the university environment.

The Program Support Supervisor 2 supports the mission and vision of CWU by ensuring the University Scheduling Center and Information Center operates effectively in support of out-of-class learning for all members of the university community, most especially students.

This includes overseeing distribution of Connection Cards, maintenance of 25 Live, and Student Union websites and social media.

Job Duties


Program Management:

• Manages the daily operational oversight of the two essential program areas, which include the University Scheduling Center and Information Center.
• Interprets, advises, and implements the CWU Facilities Use policies and procedures for the University Scheduling Center and the University's Advertisement Sign Posting policy for the Information Center.
• Communicate effectively with general public through phone, email, virtual and web space to provide most up-to-date information and address all inquiries.
• Schedule employees work schedules.
• Supports across campus units and external relationships by offering services that meet the needs of our clients.
• Oversee the performance of complex scheduling including prioritizing needs of program clients and recommend alternative courses of action when needed.
• Develops and establishes procedures for University Scheduling Center and the Information Center.
• Oversee the maintenance, appearance, and operational functions of 25 Live software system, working with technical support staff when necessary.
• Oversee the daily operation of the Information Center including the distribution of University Connection Cards to students and staff.
• Oversee and coordinate Student Union supported events including our annual Ware Fair event.
• Manage and oversee Student Union websites and social media, including Facebook and Instagram pages.
• Prepare and provide reports to the Student Union Director and others as needed.

Program Budgets:

• Prepares budget requests University Scheduling for department head approval, provide information; reviews income and expenses, budget status reports, and advises department head of financial status of programs.
• Manages operation budget for University Scheduling.
• Interpret and apply various fiscal policies and procedures; Ensure mechanism(s) are in place for internal control; Exercise independent judgment to solve problems and make fiscal decisions thru proper university approval processes.
• Review and verify fiscal reports for accuracy; investigate and correct errors to ensure compliance with established procedures and policies.
• Prepare, audit, verify and process documents such as purchase requisitions, invoices, receipts, payroll forms, and bank deposit verifications.

Supervisor Duties:

• Actively engages in recruitment and hiring of (1 FTE) Program Coordinator's in University Scheduling and seven (7) student staff in the Information Center and University Scheduling.
• Clearly defines performance expectations, ensure accountability, and provides ongoing informal feedback, coaching, and mentoring. Conducts formal performance evaluations.
• Ensures employees have necessary resources.
• Oversees and directs the work of staff; serves as mentor, coach, and leader, and resolves complaints or issues.
• Promotes professional development opportunities.
• Develops and fosters supportive working relationships, motivation, and engagement.
• Communicates information to staff on an ongoing basis to influence staff engagement and to be a part of a larger community.
• Takes corrective action in a timely manner.
• Recognizes and rewards employees for good performance.
• Schedules employee work hours/shifts; monitor hours worked; approve payable time and absence requests.
• Adjusts leadership style as needed to achieve results.
• Recognizes value of and promotes diverse workforce. Values and encourages diverse perspectives, creativity, and teamwork.
• Other duties as assigned.

Minimum Qualifications

• A Bachelor's degree in Business, Public Administration, Hospitality, or related field AND 1 year professional experience in the field or 3 years of responsible supervisory and/or administrative experience in the related field (hospitality industry, event and/or program management, etc.).
• Demonstrated work experience providing excellent customer service to a diverse variety of clients.
• Experience as an administrative support in a fast-paced office that demonstrates the ability to:
• Use MS Word to generate documents, letters, and other correspondence.
• Use MS Excel to create and maintain spreadsheets.
• Use MS Power Point to produce slides and presentations.
• Use multi-line telephones including virtual call programs
• Use email program such as Outlook to send and receive email and schedule appointments.
• Demonstrated excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors with a positive attitude
• Proven job reliability, diligence, and dedication
• Demonstrated ability and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds, and experiences.
• Detail oriented.
• Ability to work both independently and as a team under pressure to meet projects schedule.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Degree in Business, Public Administration, Hospitality, or related field.
• Experience working with data-based scheduling software such as 25 Live.
• Experience Supervising and leading other employees.
• Experience working in Higher Education setting.
• Project management experience.
• Demonstrated participation in programs designed to promote inclusion.
• Life experiences that demonstrate an ability to contribute to CWU`s commitment to inclusion and diversity.
• Potential to mentor and educate students who will serve diverse populations.

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Don't meet every single requirement? At CWU we're dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every requirement, we encourage you to apply anyway.

This may be the job for you

Pay, Benefits, & Work Schedule

Salary:

This position is based on the range 44 of the Washington State Classification Listing, which has a minimum annual salary of $44,400 and maximum annual salary of $59,616.

In accordance with RCW , the above salary reflects the full salary range for this position.

Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Schedule/Appointment:
Monday - Friday, 8:00am-5:00pm (1 hour lunch) / Some weekend work necessary

Working Conditions:
Work is performed in an office setting with frequent in-person and phone interactions.

It is essential to be able to meet the physical demands of sitting for prolonged periods at a desk/computer workstation, using repetitive arm, hand, and finger movements.

Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Working hours and schedules are flexible dependent on program needs, with some evening/weekend/holiday work being required and occasional travel.

Benefits:

CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification.

For additional information please visit Benefits, Perks, and Leave.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans


To learn more, visit:
How To Apply

To apply for this position, you must complete the on-line application and attach:

• A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
• Resume including work history, education, training; and
• Contact information for three professional references.

Screening Begins:
May 22, 2024

Priority will be given to applications received by the screening date. Incomplete applications may not be considered.

Contact Information


Name:
Sara Williams


Title:
Office Assistant 3


Email:

Phone:

Website:
Please contact Human Resources at or if you require technical assistance with the on-line application process.

Conditions of Employment


Background Check/Reference Check Process:

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B and submit to a background check.

All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.


Notice to Prospective Employees:
Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution.

Central Washington University's policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment.

Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited.

The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process.

Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies.

Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA ; Telephone ; or email

DEI Statement

Justice, equity, diversity, and inclusion are all core to CWU's mission, vision and values to increase access to higher education for everyone regardless of identity.

At CWU we work to ensure everyone's voice is not only heard but recognized and valued. We consistently strive to provide a safe, welcoming, and forward-thinking institution for all employees, students, and community members.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment.

Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability.

If you need assistance or accommodation in applying because of a disability, please contact Human Resources at or call This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at for a paper copy.