Human Resources Consultant Assistant 1 or 2 - Ellensburg, United States - Central Washington University

Description

Job Summary

Central Washington University is recruiting a Human Resources Consultant Assistant 1 or 2 to join our Human Resources team in Ellensburg, Washington. This role is an important member of our team as they provide prompt and courteous responses regarding payroll for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from (HRCA1) $38,004 - $50,328 annually OR (HRCA2) $43,716 - $58,380 annually plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing for ~10,000 students, health services, police and public safety.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the academic year. In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here.

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave.

The Role:

Dependent upon experience, this position will be hired as a HR Consultant Assistant 1 (HRCA 1) or a HR Consultant Assistant 2 (HRCA 2). The HRCA 1/ HRCA2 acts as the point of contact for customers and assists in answering or directing questions. This position is expected to be knowledgeable in CWU payroll processes and actively works with the Time & Attendance systems to query and contact customers with time and absence issues along with performing Payroll Audits. Under general direction, apply principles of fiscal management in record keeping, auditing and analysis for payroll operations. Aid the Payroll Management and staff in monitoring data, processing changes and auditing results. This position is back up to other payroll staff. All employees are expected to support CWU's commitment to diversity and to bring and support inclusion into the university environment.

Job Duties

Payroll Duties:
- Interpret and apply rules and regulations to resolve problems; Advise principle investigators, staff and administrators regarding applicable policies and procedures; select/recommend alternative courses of action.
- Maintain payroll records; calculate salary and benefit costs; initiate, record and ensure the accuracy of personnel and payroll action documents.
- Detect and reconcile payroll discrepancies. Enter and validate pay-line adjustments, leave adjustments, pay requests, retro payments, overpayments, benefit corrections, and cash outs.
- Calculate and issue off-cycle paychecks, manual checks and check reversals.
- Assist in the collection of overpayments including correspondence and specifying repayment terms. Follow through with collection proceedings when payments are not received.
- Audit timekeeping records, report and procedures. Proactively take steps to reinforce compliance with rules and regulations.
- Review payroll input of other staff for accuracy; identify errors and provide further instruction and/or training where needed.
- Coordinate payroll deductions and maintain filing systems.
- Coordinate payroll-tracking system for pay requests, leave adjustments, and overpayments.
- Follow up on outstanding payroll checks and coordinate efforts with the Financial Accounting departments.
- Assists accounting staff with summer health tables (HCA) for faculty and create spreadsheets for special deduction lists during payroll process.
- Run queries and reports as needed.
- Coordinate meetings (i.e., scheduling rooms, contacting participants, providing handouts)
- Assist in preparing and balancing various reports, forms and payroll documents and accounts.
- Ensure payroll information, files and records are maintained in accordance with relevant record retention requirements.
- Conduct training sessions with employees and managers on Time and Attendance requirements.
- Must be able to arrive at work by at 8:00 am. Greet customers and assist as needed.

Alien Tax Program:
- Assist with the Glacier program for Resident & Nonresident Aliens.
- Ensure compliance with the complex immigration and tax treaty rules for foreign nationals.
- Coordinate with International Studies for visiting scholars and foreign students, Student Employment for transfer students, Human Resources for Faculty and staff, and Business Services and Contracts and individual academic departments for performers and guest speakers. Interview foreign nationals and track their status throughout their employment.
- Assist with procedures and training to support for the desired program results.
- Ensure deadlines and schedules to ensure receipt of Glacier forms and proper documentation from departments and set up appropriate taxation in the payroll system.
- Monitor procedures for foreign nationals related to year-end closing, ensure appropriate tax designations and update records/systems as needed for accurate transition to the new year.
- Attend Glacier training conferences as directed by supervisor.

Other duties as assigned.

Minimum Qualifications

HR Consultant Assistant 1

• Familiar with payroll processes and fiscal methods.
• Excellent written communication skills, including vocabulary, punctuation, and spelling. Composes professional documents that are clear, concise, and professional in presentation.
• Ability to handle highly confidential information with professionalism and integrity.
• Ability to organize work to meet expectations of attention to detail, time management and follow-through.
• Experience using Microsoft Office such as Word, Excel, Access, and Outlook.
• Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences.

HR Consultant Assistant 2 (in addition to qualifications for HRCA 1:)

• Demonstrated experience in payroll and fiscal methods.
• Proven ability to perform tasks/projects to successful completion with limited supervision.
• Comprehensive level computer skills, including Microsoft Word, Excel, working within companywide enterprise system, and e-mail proficiency.
• Superior customer service skill with the ability to respond to difficult, stressful, or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintains good working relationships with internal and external customers.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Experience with HRIS PeopleSoft Enterprise systems, such as Time and Attendance or Payroll modules.
• Payroll certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CCP).
• Experience or training in Nonresident Alien tax compliance.
• Knowledge of Multi-State payroll taxation.
• A record of promoting inclusivity in the work environment.
• Life experiences that demonstrate an ability to contribute to CWU's commitment to inclusion and diversity.

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Don't meet every single requirement? At CWU we're dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every requirement, we encourage you to apply anyway. This may be the job for you

Pay, Benefits, & Work Schedule

Salary: HRCA 1: This position is based on the range 36 of the Washington State Classification Listing, which has a minimum annual salary of $38,004 and maximum annual salary of $50,328. HRCA 2: This position is based on the range 42 of the Washington State Classification Listing, which has a minimum annual salary of $43,716 and maximum annual salary of $58,380. In accordance with RCW , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch)

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: Benefits, Perks, and Leave.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more,