Administrative Support Assistant Ii - Boston, United States - Next 150 Construction, LLC

Next 150 Construction, LLC

Verified Company

Boston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview:
G.O. Services is a fully owned subsidiary of Gilbane and is looking for an Administrative Support Assistant. The
Administrative Suppo
rt Assistant II is responsible for helping to maintain organization in a construction management environment.

Responsibilities:

Data entry
Filing
Scanning documents
Managing calendars & schedules
Completing other reporting projects as assigned
Assisting in tracking & collecting HR documentation
Compiling documentation for reporting and audits
Extracting specified information or adding appropriate standard coding and attachments to documents
Compiling simple summaries of information relating to documents processed
Assisting in compliance for insurance & safety requirements
Assisting timesheet collection, approval and other items related to the payroll process
Locating and extracting information from files and records as requested
Assisting equipment team with tracking inventory and producing corresponding documentation/reporting
Preparing expense reports both paper and in electronic system
Ordering and distributing supplies, PPE, technology, etc.
Local travel required (weekly/as needed)

Qualifications:

KEY COMPETENCIES
-
Communicate Effectively

Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message

-
Act Inclusively

Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.

-
Solve Problems

Identify, prioritize and implement alternatives for a solution.

-
Demonstrate Agility/ Adaptability

Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of openmindedness to change.

-
Drive for Results

Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.

-
Champion Innovation

Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

Experience/Education

AS or BS degree
3 years of office experience in a construction related field
Or equivalent combination of education and experience

Knowledge, Skills & Abilities

Strong communication skills
Excellent organizational skills
Ability to work in a team environment
Proficient in Microsoft Office, including Word, Excel, and Power Point
Ability to travel locally using own transportation

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

For Providence, RI this ranges from $54, $70,000.00 plus benefits and retirement program.

For Boston, MA this ranges from $56, $76,000.00 plus benefits and retirement program.

G.O. Services offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profitsharing/401k plan. Qualified applicants who are offered a position must pass a preemployment substance abuse test._
G.O. Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status._