Jobs
>
Birmingham

    Legal Secretary - Birmingham, United States - Hand Arendall LLC

    Hand Arendall LLC
    Hand Arendall LLC Birmingham, United States

    1 month ago

    Show more Collapse job
    Default job background
    Description

    Job Description

    Job DescriptionDescription:

    SUMMARY: We are seeking a highly motivated and organized legal secretary to join our team in the Mobile office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office. Your attention to detail and excellent communication skills will be essential in this role. this position will support an attorney group of 2-3 and will not be a member of a pooled resource.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Proficiency operating a computer, typewriter, printer, photocopier, transcription/dictation equipment, facsimile, telephone and calculator as needed.
    • Proficiency in the firm's software programs, including but not limited to word processing, time and billing system, conflict system, email system, trial software, document management system, employee electronic time clock system and Microsoft Office Products.
    • Proficiency in firm's document management system and follows established firm procedures for naming and storage of documents.
    • Prepares all legal documents, correspondence, memoranda, drafts, and other legal documents from written and oral drafts or dictation; drafts standard correspondence, and other documents.
    • Performs court required electronic filing, following established rules and procedures of the court system. Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision.
    • Familiar with firm forms, legal forms, document formats, printing requirements and on-line legal research sites.
    • Familiar with firm intranet information, firm personnel policy, internal firm procedures for check processing, travel reimbursement and marketing reimbursement requests. Obtains and provides all necessary back-up documentation and approvals for processing.
    • Reviews completed assigned tasks and document production to check for errors in grammar, spelling, punctuation, formatting and legal case sighting for correctness.
    • Maintain high level of professionalism when using the Firm's telephone system, including, but not limited to, handling in-coming calls, transferring calls, conference calls, long distance calls and utilizing firm conferencing system. Answers or screens telephone calls as directed by the assigned attorney; records and forwards messages.
    • Reads, sorts and dates incoming mail as directed by the assigned attorney. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
    • Drafts/types complaints and answers, routine notices, affidavits, motions and petitions, contracts, closing documents when applicable.
    • Establishes, organizes and maintains attorney trial notebooks, expert witness notebooks, document indexes, reports and lists, when applicable.
    • Utilizes computerized litigation techniques and software, when applicable.
    • Establishes and maintains calendar and deadline reminder system; utilizes calendar system as required per assigned attorney; reviews weekly motion docket and monthly trial docket; assists in scheduling meetings and depositions.
    • Acts as witness or Notary Public, when requested, and maintain accurate list and following State of Alabama procedures and maintains accurate listing of any documents notarized (if designated as a Notary Public).
    • Opens new files, completes and submits conflict of interest report requests. Completes new matter request forms and submit to billing department. Maintains all client and general files.
    • Conducts periodic review of files for possible off-site storage; prepares files to be closed according to established firm procedures.
    • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; assist in preparing conference rooms as needed.
    • Make appointments for attorney(s) as requested; make travel arrangements for attorney, as requested, following established rules and procedures by the firm or client guidelines.
    • Processes bills; proofs work in process; reviews and edits work in process in preparation for billing.
    • Works closely with administrative support staff (office services, scanning center, reprographics vendors, hospitality, marketing, etc.); proofs documents returned from other administrative staff, scanning center or outsource vendors.
    • Ensures that attorney time sheets are entered into the time and billing system in a timely manner when provided by the attorney.
    • Maintains and updates the secretary cheat sheets for each assigned attorney for purposes of assisting floaters when assigned in secretary's absence.
    • Assist other secretaries as time or workload permits or as assigned.
    • Performs additional legal assistant duties as requested.

    FIRM PROVIDED BENEFITS:

    • Firm provided medical coverage with a Firm contribution to the premium.
    • Firm provided dental and vision coverage with a Firm contribution to the premium.
    • Firm paid life, short term and long term disability insurance.
    • Eleven paid holidays annually.
    • Vacation, sick and personal time.
    • 7.5% Firm 401(k) contribution.
    • Firm paid parking

    WORKING CONDITIONS:

    Normal law office environment with some exposure to excessive noise, dust, temperature and the like.

    Requirements:

    KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

    • Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
    • Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
    • Ability to organize and prioritize numerous tasks and complete them under time constraints.
    • Ability to proofread typed material for grammatical, typographical or spelling errors.
    • Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
    • Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
    • Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
    • Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.

    TYPICAL PHYSICAL NEEDS:

    Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.

    EEO STATEMENT:

    Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.

    The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.


    We have other current jobs related to this field that you can find below

  • State Farm Mutual Automobile Insurance Company

    Legal Secretary

    3 weeks ago


    State Farm Mutual Automobile Insurance Company Birmingham, AL, United States

    · Legal Secretary · US-AL-Birmingham · Job ID: · Type: Regular Full Time · # of Openings: 2 · Category: Legal, Compliance, and Risk Management · Birmingham, AL · Overview · We are not just offering a job but a meaningful career Come join our passionate team · As a Fortune 50 co ...

  • State Farm Mutual Automobile Insurance Company

    Legal Secretary

    2 weeks ago


    State Farm Mutual Automobile Insurance Company Birmingham, United States

    Legal Secretary · US-AL-Birmingham · Job ID: · Type: · Regular Full Time · # of Openings: · 2 · Category: · Legal, Compliance, and Risk Management · Birmingham, AL · Overview · We are not just offering a job but a meaningful career Come join our passionate team · As a Fortune 50 ...

  • Express Employment Professionals - Birmingham, AL South

    Legal Secretary

    6 days ago


    Express Employment Professionals - Birmingham, AL South Homewood, United States

    We are seeking a skilled Legal Secretary to join our client in Homewood's team. The ideal candidate will have a strong background in legal administrative support and possess excellent organizational skills. · Responsibilities: · Assist attorney in preparing legal documents such a ...

  • Hand Arendall Harrison Sale LLC

    Legal Secretary

    1 day ago


    Hand Arendall Harrison Sale LLC Birmingham, United States

    SUMMARY: We are seeking a highly motivated and organized legal secretary to join our team in the Mobile office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the lega ...

  • TOP TALENT RECRUITER

    legal secretary

    2 days ago


    TOP TALENT RECRUITER Birmingham, United States

    Job Description · Job DescriptionLEGAL SECRETARY · BIRMINGHAM, AL · DEFENSE LITIGATION firm needs a LEGAL SECRETARY with 3-5 years of recent defense litigation experience. · Must have litigation experience with either a defense firm or plaintiff firm · Must have good computer ski ...

  • State Farm Mutual Automobile Insurance Company

    Legal Secretary

    3 weeks ago


    State Farm Mutual Automobile Insurance Company birmingham, United States

    br>Legal Secretary · US-AL-Birmingham · Job ID: · Type: Regular Full Time · # of Openings: 2 · Category: Legal, Compliance, and Risk Management · Birmingham, AL · Overview · We are not just offering a job but a meaningful career p> · As a Fortune 50 company, we hire the best emp ...

  • State Farm Mutual Automobile Insurance Company

    Legal Secretary

    3 weeks ago


    State Farm Mutual Automobile Insurance Company San Francisco, United States Permanent

    · Legal Secretary · US-AL-Birmingham · Job ID: 6 · Type: Regular Full Time · # of Openings: 2 · Category: Legal, Compliance, and Risk Management · Birmingham, AL · Overview · We are not just offering a job but a meaningful career Come join our passionate team · As a Fortune 50 ...


  • AMS Staffing, Inc. Birmingham, United States

    Job Description · Job DescriptionPlease send your resume in WORD format should you be interested in the followingLitigation Legal Secretary position located in Birmingham, AL. This is a full-time, direct-hire position with a salary range of $50K-$60K with awesome benefits. If you ...

  • Christian & Small LLP

    Legal Secretary

    1 week ago


    Christian & Small LLP Birmingham, United States

    **Job Description: Legal Assistant**: · **Location: Birmingham, AL, 35203**: · **Responsibilities**: · - Prepare and file legal documents, such as pleadings, motions, and briefs · - Manage attorney calendars and schedule appointments · - Organize and maintain client files · - Ass ...


  • PANGEATWO Birmingham, United States

    Legal Secretary with Commercial Property Lease Experience · $48K - $55K plus Bonus · Birmingham, AL · Our partner in Birmingham, AL is searching for a Legal Secretary with Commercial Property Lease Experience. In this role you will be responsible for daily lease compliance and ad ...


  • BRESSLER, AMERY & ROSS Birmingham, United States

    Bressler, Amery & Ross, a dynamic and rapidly growing law firm with a national practice, seeks a Legal Assistant for its' Florham Park, NJ office. · The Legal Assistant will be assigned to support Principals and Associates in Commercial Litigation, Personal Injury Defense, Employ ...


  • Boulo Solutions Birmingham, United States

    Boulo Solutions is sourcing candidates for a fast growing personal injury law firm that is in need of a full-time Legal Assistant who is a self-starter, a great communicator, and performs well with minimal supervision in Birmingham, AL. · Employment Type: Full-Time · Flexibility ...

  • Swift, Currie, McGhee & Hiers

    Legal Assistant

    1 day ago


    Swift, Currie, McGhee & Hiers Birmingham, United States

    Classification: Non-Exempt · Reports To: Hiring Partner/Attorney & Human Resources Paralegal · Supervisory Responsibilities: None · Job Summary · The Legal Assistant provides high-level clerical support to attorneys by performing a variety secretarial duties and skilled tasks tha ...


  • ITAC Solutions Birmingham, United States

    Are you ready to take the helm in the dynamic world of legal billing? Our client, a premier firm based in Birmingham, is seeking a Legal Billing Coordinator to join their team. In this role, you'll play a pivotal part in compiling, managing, and executing electronic attorney bill ...


  • TemPositions Birmingham, United States

    Job Description · Litigation Paralegal I Birmingham, AL I Hybrid after Training I 2-3 yrs exp I $50k-$60K I Work/Life Balance I Great Benefits · The ideal candidate will have 2-3 years of experience as a Legal Secretary or Paralegal in Insurance Defense or Personal Injury. This i ...

  • Children's of Alabama

    Coordinator Parking

    3 weeks ago


    Children's of Alabama Birmingham, United States

    Job Summary Responsible for parking programs located at all Children#s of Alabama locations. Work involves validating legal documents, supervising and coordinating parking contractor staff, managing parking volumes per location appropriately, responding to employee/visitor inquir ...


  • Burr & Forman LLP Birmingham, United States

    Burr & Forman LLP has an immediate opening in our Birmingham, AL office for a full-time corporate legal practice assistant. This position is a unique opportunity to join a firm that prioritizes our clients, colleagues, and communities. Our culture is highly collaborative and indi ...

  • Wettermark and Keith Law Firm

    Legal Assistant

    3 weeks ago


    Wettermark and Keith Law Firm Birmingham, United States

    Job Description · Job DescriptionOne of the South's fastest growing law firms is in need of a full-time legal assistant/paralegal who is a self-starter, great communicator, and performs well with minimal supervision. Responsibilities include, but are not limited to, receiving and ...


  • Burr & Forman LLP Birmingham, United States

    Burr & Forman LLP has an immediate opening in our Birmingham, AL office for a full-time, experienced litigation paralegal for the Torts and Insurance Practice Group. With a one-firm culture across our 20 offices, Burr & Forman is committed to our clients, our colleagues, and our ...


  • Wettermark and Keith Law Firm Birmingham, United States

    Job Description · Job DescriptionPrestigious law firm is in need of a full-time paralegal/legal assistant who is a self-starter, great communicator, and performs well with minimal supervision. Responsibilities include, but are not limited to, receiving and screening visitors, pro ...