Executive Assistant and Office Manager - San Francisco, United States - Linktree

Linktree
Linktree
Verified Company
San Francisco, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

The Role
We are looking for an Executive Assistant and Office Manager.

In this role, you will be responsible for providing comprehensive administrative support to our CPO & CTO while also providing calendar support to two other execs and overseeing the daily operations of our SF office.

This multifaceted position requires a proactive and detail-oriented professional with excellent organizational, communication, people and problem-solving skills.


As a member of the Executive Support and Office teams, you'll.- Manage executive calendars, including scheduling meetings, coordinating travel arrangements, and organising both personal & professional appointments. Coordinate and support meetings, including preparing agendas, taking minutes, and following up on action items. Maintain office supplies and equipment, and ensure that the office is clean, organised, and welcoming for employees and visitors. Coordinate and own the relationship with any facilities vendors, such as cleaners. Serve as the primary point of contact for internal and external stakeholders. Coordinate and facilitate internal and external meetings, including booking conference rooms, arranging catering, and preparing meeting materials. Assist with special projects and initiatives as assigned by the executive team, providing support and ensuring deadlines are met. Foster a positive and collaborative work environment by building strong relationships with colleagues and stakeholders. Maintain confidentiality and handle sensitive information with discretion and professionalism. Assist as required with the planning and execution of company events and team-building activities.
Who We're Looking For years of relevant industry experience, including supporting multiple executives. Experience arranging complex travel, understanding of working in different time zones, executive support and running an office.

Additionally, experience with Google Suite, Slack and Notion will be highly regarded but is not essential. Proactive mindset, highly organized, resiliency to changing environments, attention to detail, collaborative, ability to manage multiple competing prioritiesP.S.

If you don't tick every box in this ad, please don't rule yourself out.

P.S. If you don't tick every box in this ad, please don't rule yourself out.


Where and How We Work
We are a global and diverse group offering a truly flexible and family friendly work environment. Kids, pets, and the occasional delivery person are all actively encouraged to appear on our Zoom screens. All of us at Linktree work either fully remote or a hybrid approach.

We offer autonomy and flexibility in how you structure your days and weeks.

There will be the need for some collaboration outside of a "normal" 9-5 being a global company, but we aim to work asynchronously where possible.


How We'll Help You Thrive
Our approach to benefits considers the whole person and the unique contributions they bring to Linktree.

We want the experience at Linktree to be one that enables people to truly thrive so we can Go Further Together.


Some ways we support you:

  • An annual wellbeing allowance ($7,000 AUD / $4,900 USD) to use on things like (but not limited to) fitness memberships, development courses, childcare, travel, charitable donations, pet insurance, home office set up the choice is yours 100% coverage (and 80% for your dependents) of your monthly premiums for medical, dental, vision, disability and life insurance.
  • Retirement savings plan.
  • Generous time off for vacation, holidays, parental leave, volunteer time and other categories.
  • Employee Stock Option Program we want each and every employee to share in the company's success as we go further together.
We believe in promoting a culture that celebrates unique backgrounds, talents, and experiences. We are creating an inclusive workplace where every individual feels valued, respected, and has equal opportunities to thrive. To learn more about our benefits, including our parental leave program, volunteering leave, DE&I initiatives, and more,


Our Story
We're on a mission to empower anyone to curate, grow and monetize their digital universe.

We created the "link in bio" category and are trusted by some of the world's biggest brands and celebrities including TikTok, The UN Environmental Program, The White House, F1, Manchester United, Olivia Rodrigo and Selena Gomez.

With over 40,000 new accounts created everyday, Linktree is the fastest growing leader in our category.

Linktree has partnered with some of today's biggest names like Amazon, TikTok, Snap, YouTube, GoFundMe, Spotify, Google, Stripe, Reddit and more to help unify users' digital spaces— and we're just getting started.

Join us in empowering everyone from businesses to creatives in building their online presence.
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