Chief of Staff - Beverly Hills, United States - Dr. MobiCare

Dr. MobiCare

Verified Company

Beverly Hills, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary
We are hiring an experienced Outbound Sales and Account Coordinator to

Administrative Coordinator Job Responsibilities:

Implements administrative projects, systems, procedures, and policies.
Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
Inventories and orders office supplies.
Schedules meetings, answers phones, and maintains digital and physical records.
Prepares agendas and takes notes at meetings and archives proceedings.
Assists in preparation of reports and presentations and aids in budgeting process.
Resolves administrative problems by analyzing information and identifying and communicating solutions.
Open, collect and distribution of mail and packages
Maintains rapport with managers, and employees by researching and developing new services and methods, setting priorities, and problem solving for workflow issues.
Directs administrative productivity in accordance with management directives.
Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending redeployment of designated resources.
Accomplishes department and organization mission by completing related tasks and projects as needed.
Responsibilities for Administrative Coordinator
Provide assistance to staff, managers, and seniorlevel officers as needed
Create, prepare, and deliver reports to various departments
Receive and forward communications to different staff and departments
Organize meetings and meeting schedules for each department
Ensure conference rooms and other meeting spaces are prepared prior to use

Administrative Coordinator Skills and Qualifications:

Process management and improvement
Time management
Attention to detail and organization skills
Innovation mindset
Experience with administrative software, such as Microsoft Office, including Excel
Word processing
Administrative writing and editing skills

Experience:

10 years of experience for entrylevel positions
Intermediate level of experience with productivity tools, such as Microsoft Office Suite
Familiarity with office equipment, such as fax machines, copy machines, and phone systems
Highly organized and able to create an organized and easytofollow system for others
Ability to handle multiple tasks and duties simultaneously
Independently motivated, with the ability to take on tasks and duties without immediate direction
Strong communication skills

Qualifications:

High school diploma or equivalent is required.
Must be able to pass all background checks

What We Offer:

Monday
Friday schedule, no weekends
401(k) Retirement Plan (with employer match)
Internal ongoing educational/training opportunities
Competitive compensation
Continuous coaching & mentorship

When you join our team, you have the opportunity to develop your career based on your strengths and potential, including the possibility to move functionally, geographically, laterally and vertically.

This is a career destination for engaged, caring, passionate and talented people who want to make a difference. We are the leader in the development and management of comprehensive wound healing.

Equal Opportunity Employer encouraging diversity in the workplace.

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status or marital status.