Accounts Payable Specialist - Philadelphia, United States - Bartlett Bearing Company, Inc.

Description

Under supervision of the Accounting Manager, the Specialist will provide accounting support to major financial accounting areas, including accounts payable, sales tax processing, and account reconciliation.

• Process accounts payable transactions and run payment proposals weekly. Payment accuracy and timely payments that maximize cash discounts are key performance indicators.
• Reconcile and resolve differences between purchase orders and supplier billings.
• Set up new suppliers as needed and collect W9's and other required supplier documents.
• Develop and maintain reports and files for Accounts Payable processing that are sufficient to meet IRS requirements.
• Reconcile supplier statements to accounts payable details and resolve differences.
• Reconcile the detailed accounts payable records to the general ledger balances for accounts payable and resolve differences.
• Evaluate accounts payable transactions for required use tax payments and accrue use taxes for payment as needed.
• Provide reseller certificates to suppliers as needed to support correct sales tax charges on invoices.

• Collect and maintain reseller and exemption certificates from customers to support correct billing of sales tax. Validate and upload certificates to the sales tax provider's website.
• Manage the process of updating expiring certificates to avoid expirations.
• Maintain product, shipping, and other state specific sales tax rules on the sales tax provider's website.
• Reconcile sales tax collected to sales tax returns prepared by the sales tax provider and make sure all tax filings are timely and maximize tax discounts.
• Develop and maintain reports and files for sales tax processing that are sufficient to meet state audit requirements.

• Proven working experience as accounts payable
• Solid understanding of accounting rules and regulations.
• Proven ability to calculate, post and manage accounting figures and financial records
• Familiarity with automated accounting systems
• Handson experience with spreadsheets and proprietary software
• Proficiency in English and in MS Office
• High degree of accuracy and attention to detail

• B.S. Accounting/Finance preferred.
• 23 years of experience in accounts payable and sales tax processing required.
• Knowledge of accounting rules, regulations, policies and procedures required.
• Ability and desire to grow with the company and take on new responsibilities required.
• Proven, solid Excel skills and exposure to automated accounting systems.

• 401(k)
• 401(k)

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

• 3 years

• 8 hour shift
• Monday to Friday

• Bonus opportunities

• Bachelor's (preferred)

• Accounting: 3 years (required)

• Philadelphia, PA 19154: Relocate before starting work (required)