Administrative Support Specialist - Anaheim, United States - Facility Builders & Erectors, Inc.

Description

Essential Job Functions:

• Operate phone system: Place calls, answer calls, forward calls, take messages and maintain the general voice mail box.
• Notify appropriate staff when visitors have arrived.
• Order plan reproductions as requested and assist with sending out plans to clients and subcontractors.
• Responsible for mail service including but not limited to; opening, date stamping, sorting and distribution of incoming mail; weighing and posting of outgoing mail and packages and the distribution of incoming faxes.
• Maintain a variety of office equipment (e.g. copy and fax machines) by restocking copy paper and checking toner levels.
• Type a variety of documents including letters, memos, lists, and reports.
• Maintain the stock of supplies and other materials required for the office (i.e. copy paper, pens, cleaning supplies and restroom products).
• Responsible for the appearance of the office, conference room, restrooms and coffee bar, making sure the work environment is organized and clean.
• Assist with the tracking and maintenance of insurance certs, business licenses, project drawings, submittals, and RFIs.
• Active participant of the administrative team to support overall project demands as need.
• Distribute weekly manpower schedule to employees; update and distribute all changes made to the schedule.

Qualifications:

• Have wellrounded construction office administration knowledge.
• Ability to represent FB&E professionally with all affiliates of the company.
• Computer software knowledge and skills.

- _MS Office (Word, Excel, and Outlook) Adobe Acrobat/Reader._

• Construction Software experience (i.e. Sage 300 Construction, Procore) preferred.
• Selfmotivated with the ability to plan, schedule, organize and prioritize tasks
• Ability to assume responsibility and interface with all members of the team.
• Allow for change to meet the increasing needs of the company.

FB&E, Inc. offers a positive work environment and free snacks & coffee.


Job Type:
Part-time


Pay:
$ $24.00 per hour


Expected hours:
per week


Benefits:

• Employee assistance program
• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

Microsoft Word: 4 years (required)


Shift availability:

• Day Shift (required)

Ability to Commute:

• Anaheim, CA required)

Work Location:
In person