- Under general supervision, perform a variety of routine and non-routine moderately complex billing functions. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
- Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
- Read and understand project contracts as they are related to billing and revenue recognition functions.
- Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.
- Create and maintain electronic project files. Apply company quality assurance guidelines and procedures for project document management and retention.
- Generate, audit, and distribute moderate to complex draft invoices and/or credit memos to Project Management for review based on understanding of contract and client billing requirements, within defined billing cycles. Obtain appropriate approvals, escalating when required to meet deadlines and financial metrics.
- Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.
- Analyze unbilled detail to reduce WIP and to optimize billing opportunities for the billing period.
- Communicate project financial information to management for assigned projects.
- Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
- Perform routine collections efforts for centralized National Accounts which could include phone calls or emails. May communicate with clients regarding past due invoices.
- Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
- Confirm documentation of collection activities including invoice submission, expected payments, and both internal and external follow-up communication in the collections tool.
- Answer Help Desk calls relating to billing and resolve billing application and procedural errors for offices.
- Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators, and managers, as well as when interacting by phone, email, chats, or in person with internal and external clients.
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
- Be responsible for maintaining quality standards on all projects.
- Perform other duties as assigned.
- High School diploma or equivalent
- Minimum 3 years' accounting related experience.
- Associate's degree preferred.
- Valid driver's license with acceptable violation history.
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Billing Coordinator
2 weeks ago
Terracon Consultants, Inc. Olathe, United StatesResponsible for coordinating the accurate and timely billing for an engineering consulting firm. Essential Roles and Responsibilities:Under general supervision, perform a variety of routine and non-routine moderately complex billing functions. Prepar Billing, Coordinator, Project ...
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Billing Coordinator
2 weeks ago
Terracon Consultants, Inc. Olathe, United StatesIn this role, you will be responsible for coordinating the accurate and timely billing for an engineering consulting firm. Essential Roles and Responsibilities:Under general supervision, performs a variety of routine and non-routine moderately comple Billing, Coordinator, Project ...
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Billing Coordinator
2 weeks ago
Terracon Olathe, United StatesJob Description · Terracon has a great opportunity within our billing and collections team This position will provide you with the opportunity to work on national clients. We have a great culture, where everyone is valued and has a voice. To support our employee's need for work/l ...
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Billing Coordinator
1 hour ago
Kansas City Dental Implants & Oral Surgery Overland Park, United StatesRole and Responsibilities · The Billing Coordinator will gather data, calculate charges and fees, and create invoices for billing purposes. · Prepares insurance claims with required documents and submits medical and dental insurance claims within OMSVision. · Serves as liaison be ...
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Billing & Collections Coordinator
2 weeks ago
Shook, Hardy & Bacon Kansas City, United StatesPrepares and reviews invoices in customized formats as required by client/Billing Attorney. · Based on client and Billing Attorney requirements, performs override calculations and changes. · Assists with identification and reconciliation of payments received. · Pro-actively monit ...
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Coordinator Billing
3 weeks ago
Ervin Cable Construction LLC Kansas City, United StatesOverview and Essential Functions · A successful Coordinator Billing shall process daily, weekly, and summary production reports from employees and contractors for input into the accounting/payroll systems; provide administrative support by performing general billing duties, such ...
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Administrative Assistant
5 days ago
SERVPRO® Team Bates/Hogan Olathe, United StatesThe Administrative Assistant is responsible for performing all office administrative tasks related to customer calls, customer job management, support, and tracking, scheduling of jobs and tasks and customer satisfaction activities. · Primary Roles and Responsibilities: · Phones ...
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Entry Level Project Coordinator
2 weeks ago
D.H. Pace Company, Inc. Olathe, United StatesJob Description · Job DescriptionDH Pace Company, Inc., aspires to hire a Project Coordinator for our National Accounts Construction department to ensure project objectives are met by specified date and within budget by effectively planning, directing, and coordinating activities ...
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Project Coordinator
2 weeks ago
D.H. Pace Company, Inc. Olathe, United StatesJob Description · Job DescriptionDH Pace Company, Inc., aspires to hire a Project Coordinator for our National Accounts facilities team This role is located on-site at our corporate headquarters in Olathe, KS This individual will ensure project objectives are met by specified dat ...
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Customer Service Representative
3 weeks ago
GXO Logistics Olathe, United StatesLogistics at full potential. · At GXO, we're constantly looking for talented individuals at all levelswho can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our ...
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Office Manager
3 weeks ago
GemTech LLC Olathe, United StatesJob Description · Job DescriptionWho You Are: · You are detailed, organized, and methodical. You want a fast-paced environment with plenty of room to achieve goals with independence and support. You are a self-motivated doer that enjoys varied job responsibilities and is seeking ...
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D.H. Pace Company, Inc. Olathe, United StatesJob Description · Job DescriptionOverhead Door Company of Kansas CityTM, a DH Pace Company, Inc. is seeking to hire a Weekend Service Coordinator/Showroom and Parts Associate who will represent the company in a professional manner and effectively coordinate field employees while ...
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Administrative Assistant
2 weeks ago
SERVPRO of Kansas City Midtown Olathe, United StatesJob Description · Job DescriptionThe Administrative Assistant is responsible for performing all office administrative tasks related to customer calls, customer job management, support, and tracking, scheduling of jobs and tasks and customer satisfaction activities. Perform genera ...
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Assistant Project Manager Construction
3 weeks ago
HARMON CONSTRUCTION Olathe, United StatesJob Description · Job Description · Position Status: Full Time · Employee Classification: Administrative · Regular Work Hours: 9-10 hour shift typically · Accountable to: Operations Manager · Position Overview: The overall responsibility is to assist Project Managers to constr ...
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Pharmacy Technician
13 hours ago
Walgreens Olathe, United StatesJob Description: · Our pharmacy technician positions have undergone an exciting transformation, moving from a transaction-based environment to a much more patient-centric one. As a Walgreens Pharmacy Technician or Pharmacy Technician Apprentice, you'll be front and center – inter ...
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Distribution Center Lead-2nd Shift-Quiet Kat
8 hours ago
Vista Outdoor Olathe, United StatesJob Description · Our Olathe, KS location is seeking a Lead for Quiet Kat Operations to add to our team. The Quiet Kat Lead position oversees the work of a group of three employees picking, packing and shipping out Quiet Kat Bikes and accessories. This position is responsible fo ...
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Assistant Project Manager Construction
3 weeks ago
Harmon Construction, Inc. Olathe, United StatesJob Description · Job DescriptionPosition Status: Full Time · Employee Classification: Administrative · Regular Work Hours: 9-10 hour shift typically · Accountable to: Operations Manager · Position Overview: The overall responsibility is to assist Project Managers to construct a ...
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Project Manager
2 weeks ago
ServiceMaster Olathe, United StatesJob Description · Job DescriptionReady to be part of a dynamic and growing company? · ServiceMaster Brands is looking for talented people to join our team Come join SMB where we promote from within. · Project Manager · The Project Manager is responsible for managerial and admini ...
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Patient Financial Counselor
4 weeks ago
Inceed Olathe, United StatesCompensation: $20-23/hr. · Location: Olathe, KS · Patient Financial Counselor · Inceed has partnered with a great company to help find a skilled Patient Financial Counselor to join their team · Responsibilities: · Review and resolve past due billings · Coordinate with insur ...
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LTC Billing Manager
2 weeks ago
Auburn Pharmacy Inc Olathe, United StatesJob Description · Job DescriptionWe are seeking a highly motivated and experienced Long Term Care Billing Manager to join our dynamic team. The ideal candidate will have a strong background in pharmacy billing processes, particularly within the long term care setting. The Long Te ...
Billing Coordinator - Olathe, United States - Terracon
Description
Job DescriptionGeneral Responsibilities:
Responsible for coordinating the accurate and timely billing for an engineering consulting firm.
Essential Roles and Responsibilities:
Requirements:
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide.
Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package.Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO StatementTerracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions.
We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
Billing Coordinator professionals in Olathe
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Erica Crouch
Organized Professional Seeking Full Time Position