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Chariton

    Purchasing Assistant - Chariton, United States - Hy-Vee

    Hy-Vee
    Hy-Vee Chariton, United States

    1 week ago

    Default job background
    Description
    At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

    Job Description:

    Job Title: Purchasing Assistant

    Department: Purchasing

    FLSA: Non-Exempt

    General Function:

    Responsible for ensuring all vendors are paid on time, in order for Hy-Vee to receive discounts on product received in warehouses. Enters billbacks, credits, and coupons into system that are deducted from vendor checks.

    Core Competencies
    • Partnerships
    • Growth mindset
    • Results oriented
    • Customer focused
    • Professionalism
    Reporting Relations:

    Accountable and Reports to: Category Manager

    Positions that Report to you: None

    Primary Duties and Responsibilities:
    • Audits invoices and authorizes for payment.
    • Answers inquiries from stores, vendors and brokers.
    • Assists with sales representatives (orders, late P.O.'s, store orders, etc.).
    • Verifies disputed invoices for repayment.
    • Coordinates pick-up loads with dispatch and incoming freights.
    • Traces late shipments and shortage of product.
    • Audits and completes new item sheets for the warehouse.
    • Coordinates the return of merchandise shipped in error and recalled merchandise and prepares billing to vendors.
    • Verifies all shipments are invoiced and processed for payment.
    • Coordinates importing paperwork for shipments and invoicing.
    • Reports to work when scheduled and on time.
    Secondary Duties and Responsibilities:
    • Assists with ad pricing.
    • Orders merchandise when supervisor is absent.
    • Performs other job-related duties and special projects as required (i.e. GM show).
    Knowledge, Skills, Abilities and Worker Characteristics:
    • Commitment to the Hy-Vee Mission and a willingness to promote the values of the company
    • Strong verbal and written communication skills
    • Strong interpersonal skills; ability to relate to and interact with other people in a friendly, professional manner
    • Ability to identify problems, develop and execute solutions
    • Ability to interact with basic computer systems, including word processing, spreadsheet and email applications, as well as job-specific programs
    Education and Experience:

    High school diploma or equivalent required; 1-3 years previous related work experience.

    Physical Requirements:
    • Visual requirements include: ability to see detail at near range with or without correction.
    • Must be physically able to perform sedentary work: occasionally lifting or carrying objects of no more than 10 pounds, and occasionally standing or walking.
    • Must be able to perform the following physical activities: stooping, kneeling, reaching, handling, grasping, feeling talking, hearing and repetitive motions.
    Working Conditions:

    The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple projects in a day.

    Equipment Used to Perform Job:

    Calculator, Fax, copier, telephone, printer, VDT and PC with Microsoft Office programs.

    Financial Responsibility:

    None.

    Contacts:

    Has daily contact with suppliers/vendors, store personnel and warehouse personnel.

    Confidentiality:

    Has access to confidential information, including pricing and ads.

    Are you ready to smile, apply today.
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