Payroll Specialist - Cranbury, United States - Port Jersey Logistics

Port Jersey Logistics

Verified Company

Cranbury, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Payroll/HR Specialist

FLSA Status:
Exempt

Department:
Human Resources

Reports to:
Director of Human Resources

Summary

The Payroll/HR Specialist will be primarily responsible for the preparation and processing of weekly payroll, including time and attendance, employee maintenance, record-keeping and audit schedules for the guidance of management.

The position will take ownership of all union documentation and reporting requirements to ensure compliance with established Collective Bargaining Agreements.

The Payroll/HR Specialist will also perform general administration duties related to recruitment, onboarding, benefits, training, and compliance as their schedule permits.

Responsibilities

Process weekly payroll for all union and nonunion employees in an accurate and timely fashion.
Ensure best practices and delivery of administrative payroll services according to state/federal regulations and contractual agreements.
Follow preestablished procedures necessary to reconcile weekly payroll data to ensure involuntary deductions such as levies and garnishments are processed efficiently and in accordance with the law.
Process all voluntary deductions; union dues, benefits including but not limited to 401k, medical, dental, vision, LegalShield, pension.
Prepare and maintain related payroll records and reports as requested. Develop and produce all required and requested payroll reports and queries, ensuring accurate and timely information.
Review weekly, monthly, quarterly and yearend payroll reports to ensure accuracy and timeliness of filings.
Ensure pay records are accurate and compliant with federal, state, and local legal requirements. Monitor payroll legislation.
Support staff with general questions related to payroll, Paid Time Off accruals, wage deductions, and fringe benefits.
Maintain time and attendance records including time off requests by utilizing the HRIS/Payroll system.
Collaborate with HR team members to ensure the integrity of data entered into the HRIS/Payroll is accurate.
Conduct system audits to ensure salary/wage information, deductions, terminations and leave information is accurate and timely.
Process invoices related to Union benefits and Legal Shield.
Support managers, supervisors, and employees by being knowledgeable about core payroll practices.
Maintain employee confidence and protect payroll operations by keeping information confidential.
Support the Human Resources Team with general administrative work/projects when necessary.