Bookkeeper/administrative Assistant - Sarasota, United States - Putnam Mechanical Services, LLC

Description

Responsibilities:

• Handle accounts receivable (AR) and accounts payable (AP) processes
• Perform data entry tasks in QuickBooks to accurately record and maintain daily financial transactions
• Prepare and process payroll
• Collect outstanding debts from clients and follow up on overdue payments
• Generate and send invoices to customers in a timely manner
• Manage payment processes, including making vendor payments and processing employee reimbursements
• Reconcile bank statements and financial records to ensure accuracy and identify any discrepancies
• Ensure compliance with accounting principles, policies, and regulations
• Maintain organized and uptodate financial records, both physical and electronic
• Provide support during audits and assist in preparing required documentation
• Stay updated with relevant accounting laws, regulations, and industry best practices
• Assist with daytoday operations of the business
• Rotating schedule for "on call"

Job requirements

• QuickBooks expert with indepth knowledge and proficiency in using the software is required
• Desired relevant experience of 10+ years in bookkeeping, preferably with experience in construction bookkeeping
• Must be authorized to work in the US.

Desired qualities Include:

• Professionalism
• Positive Attitude
• Independent thinker with ability able to work in a team environment
• Team player
• Professional appearance
• Reliable transportation
• College education preferred but not required
• Great telephone skills and detail oriented
• Organizational Skills
• Sense of urgency
• Hard working and self motivated
• Strong ability to multitask in a fast paced environment
• Strong written, communication and computer skills, including working knowledge/experience in MS. Office
• Word, Excel, Outlook
• Experience in a service trade is a plus but not necessary
• Service Titan Experience a Plus

Experience:

• Bookkeeping (Construction): 5 years (required)
• QuickBooks: 5 years (required)

License/Certification:

• Driver's License (required)

Work Location:
In person

Background screening and drug testing will be done pre-employment. (must be clear)

"We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status."


Pay:
$50, $65,000.00 per year


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (preferred)

Experience:

Microsoft Office: 1 year (preferred)
Customer Service: 1 year (preferred)


Work Location:
In person