Administrative Director to The Head of School - Bethesda, United States - IndySchool Consultancy

IndySchool Consultancy
IndySchool Consultancy
Verified Company
Bethesda, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Landon School is committed to the ethical, intellectual, and personal development of boys. We challenge and inspire them to think deeply, individually, and broadly; to live with respect and honor; and to grow into healthy, well-rounded men of integrity and character who seek to make a positive difference in the world around them.


Landon is a diverse community committed to creating an environment where boys are encouraged to strive, reach, and endeavor towards becoming their best selves.

This is done through our teacher-coach-mentor model of instruction, our caring and dedicated faculty, and a robust co-curricular program.


Position Summary:


Reporting to the Head of School, the Administrative Director manages the performance of the office and other key staff, offers direct support to the Head, the Board President, Committee chairs and the full Board of Trustees, serving as the primary point of contact for all internal and external matters pertaining to the Board relationship with the Office of the Head of School.

The Director is also responsible for oversight of Special Projects as assigned by the Head of School and for he management and oversight of the Communications Office, ensuring consistent messaging and effective operations in alignment with Landon School's mission and strategic vision.


Primary Responsibilities & Duties:


  • Manage the day to day running of Heads office including reception and scheduling functions of the Head of School's office, and any personnel assigned thereto;
  • Provide leadership of and cohesion of other administrative assistants at the school;
  • Oversee the Head of School's correspondence, reports, calendars, files, and archives; and serve as gatekeeper by screening meeting and call requests;
  • Help draft and review all correspondence to be sent by proxy in the Head of School's name;
  • Run, assign, and/or oversee any special projects run by or underway in the Head of School's Office;
  • Oversee credit card reconciliation, approve invoices, and review Governance budget reports for accuracy and budget alignment;
  • Serve as liaison and project manager with external educational association representatives, including, AISGW, NAIS, AIMS, etc., and oversee responses to their survey requests and inquiries, including ensuring Business Office completes annual data entry;
  • Ensure purchase of appropriate items needed to facilitate office and trustee work;
  • Help to track leave requests for Head of School direct reports', after Head of School's review;
  • Collaborate with Head of School and Admin Leadership Team to develop agendas for regular weekly Leadership Team meetings. Document, disseminate and follow up regarding decisions and actions items arising at Leadership Team meetings;
  • Coordinate recruitment searches for Head of School direct reports in collaboration with search firms and Human Resources.
  • Oversee efforts of Communications Office and personnel
  • Coordinate with Admissions and Development, as well as other areas of school to ensure brand consistent messaging and appropriate allocation of Communications office band width to appropriate areas of school life, based on time of year;
  • Work with Director of Communications to ensure appropriate brand marketing, data tracking, oversight of media and social media; and any survey efforts;
  • Provide guidance to Head of School regarding crisis communications efforts and needs, coordinating with related internal staff and external consultants;
  • Ensure school wide calendaring function is appropriately managed.
  • Support strategic planning processes, policy development, and problem resolution of complex issues;
  • Manage ongoing projects initiated by the Head connected to the strategic plan various areas of school life;
  • Support Head in the formulation and development of policies, procedures and programs and both recording and implementation thereof;
  • Advise the Head of unusual trends or problems and recommend appropriate corrective action;
  • Maintain regular communication and contact with the Head concerning events in and the overall operation of the school;
  • Serve as a member of the senior leadership team and meet with senior leadership regularly to support the implementation of schoolwide initiatives and goals;
  • Represent the Head at meetings of staff and community groups, as requested;
  • Support ideas related to supporting and enhancing workplace culture and talent development;
  • Support and as needed lead institutional research efforts in conjunction with Communications office staff;
  • Manage various special events with other staff, especially those related to the Heads Office or those to take place in Head's house.
  • Serve as assistant to Head of School, Board President, Committee chairs and other trustees on trustee matters, including sending correspondence on their behalf, drafting correspondence for their approval, surveying trustees, compiling agendas, organizing inperson and virtual meetings an
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