Mmsc Medical Education Program Coordinator - Boston, United States - Harvard University

Harvard University
Harvard University
Verified Company
Boston, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Position Description

  • The HMS MMSc-Med Ed Program Coordinator plays a key role in supporting the delivery of a two-year master's program. The program currently operates as a live virtual program, and the Program Coordinator will handle various operational aspects related to delivering a virtual master's program. Additionally, the program is experimenting with some optional on-campus learning experiences that the coordinator will oversee, involving intricate event planning skills.

Responsibilities:

  • Schedule Meetings
  • Responsible for organizing team, faculty committee, and program-related meetings/social gatherings with students. Will also schedule additional meetings as required.


  • Plan Events

  • Lead all event planning and coordination for two in-person on-campus learning experiences for students and program graduation events. Arrange and schedule speakers for academic and professional development sessions during the experiences. Organize off-campus social events and Boston sightseeing activities. Coordinate classroom bookings and catering for meals during experiences. For graduation events, plan and execute on-campus Harvard graduation events alongside the HMS Graduate Education team. Organize virtual team-building events as necessary.
  • Support Course Delivery on Canvas
  • Assist in the development, delivery, and assessment of program courses on Canvas. Collaborate with teaching faculty on Canvas course sites and assist faculty/Teaching Fellows with updates. Coordinate with HMS IT to ensure courses are transferred each semester and verify all links, including Zoom links, are functional for course meetings.


  • Manage Data Entry

  • Monitor all student thesis forms and update/input data for individual student thesis milestones in the my.harvard student information system.

Basic Qualifications

  • Requires 4 or more years of experience, with higher education counting towards the required experience.

Additional Qualifications and Skills

  • Bachelor's degree preferred
  • Relevant work experience in administrative support, program support, event coordination, or customer service
  • Experience with Zoom & Canvas (or similar LMS platform) is advantageous
  • Previous experience working with graduate students is a plus
  • Strong attention to detail
  • Interest in Education is beneficial
  • Ability to work independently, display initiative, and manage multiple projects simultaneously
  • Excellent interpersonal skills, with a proactive and positive customer service approach

Additional Information

This is a part-time position requiring 17.5 hours (.5 FTE) per week.
The well-being of our workforce is a top priority at Harvard University. We highly recommend that all employees stay current with CDC-recommended vaccines.

  • Interviews and onboarding processes are currently being conducted remotely and virtually. Your understanding is greatly appreciated.
  • Harvard Medical School does not offer visa sponsorship for this role.
    Work Format Details
  • While the position is Boston-based, remote work may be primary. Remote work must comply with Harvard's registered business states (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Flexible and remote work options will be discussed during the interview process. *Note: California-based Harvard employees must be exempt.

Benefits-
Paid Time Off: Earn 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), along with 12 accrued sick days per year, 12.5 holidays, plus a Winter Recess in December/January, receive 3 personal days per year (adjusted based on hire date), and up to 12 weeks of paid leave for primary caregiver new parents.
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Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits that commence from your start date.
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Work/Life and Wellness: Access child and elder/adult care resources such as on-campus childcare centers, Employee Assistance Program, and stress management, nutrition, meditation, and other wellness programs.
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Retirement: Benefit from a university-funded retirement plan with contributions ranging from 5% to 15% of eligible compensation, depending on age and earnings, with full vesting after 3 years of service.
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Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition at other participating Harvard graduate schools.
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Tuition Reimbursement: Program offering 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
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