Administrative Assistant - Newburgh, United States - RECAP

RECAP
RECAP
Verified Company
Newburgh, United States

1 day ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Responsibilities:


  • Maintain operation, purchasing, and maintenance records for copy, fax, and printer machines. Maintain office supplies, inventory through agency purchase order system
  • Stamp and distribute mail, maintain operations of telephone systems and mailing procedures for USPS, UPS, Fedex.
  • Greet clients and visitors, schedule appointments, answer client questions.
  • Retrieve files; Enter client data into agency database.
  • Maintain professional appearance of office including bulletin boards, brochures, trash, clothing cabinet etc.
  • Manage and organize donations
  • High attention to detail maintaining accurate records,
  • Attend weekly staff meetings, take notes and type meeting minutes,
  • Mail client letters, forms and reports, filing, type correspondence, projects, proposals as needed;
  • Perform other duties as requested

Qualifications:


  • High School Diploma or GED required.
  • Proficiency in Microsoft Excel, Word, Access, PowerPoint, and internet navigation and research.
  • Excellent typing, telephone, organizational, oral and written communication skills.
  • Ability to work independently and manage multiple projects simultaneously.
  • Bilingual in English and Spanish is a plus.
  • Knowledge of general office operations.
  • Strong sense of boundaries, good judgment, tact, and courtesy.
  • High attention to detail and dependability.
  • Flexibility and adaptability to change.
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