Subcontracts Administrator - Pasadena, United States - ACCO Engineered Systems

ACCO Engineered Systems

Verified Company

Pasadena, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JOB SUMMARY:

Under the direction of the Purchasing Manager
, this position is responsible for standard duties in support of the purchasing function of
ACCO (Construction).

This role is responsible for various tasks including, but not limited to the coordination of details with vendors, document administration, organizing vendor lists and files, and the preparation of subcontracts.

ESSENTIAL FUNCTIONS:

Data entry: Typing and processing of Subcontracts
Maintain subcontract tracking status log(s) daily and distribute to relevant interdepartmental personnel (i.e., AP, Collections, etc.).
Followup with vendors on status of outstanding subcontracts daily.
Review and send out subcontracts exhibit, regardless of status or issuance type.
Processing a minimum of 12 subcontracts a day.
Special projects as required and other duties as assigned by management.
Data entry: Typing and processing of Purchase Orders.
Assist in processing a minimum of 100 purchase orders a day.
Mail/distribute POs weekly via USPS.

EDUCATION AND EXPERIENCE:

Proficientplus level user of MS Excel and MS Word
Strong verbal communication and listening skills, both over the phone and in person
Able to work effectively and professionally in a team environment
Strong business writing skills, including use of proper grammar and terminology.
Able to demonstrate high customer service skills
Able to organize large amounts of information while maintaining attention to detail
Must be goal oriented and meet deadlines
While previous purchasing position experience is preferred, it is not required.
Maintain an average of 75 WPM.
Maintain an average of 99% accuracy in all data entry

ACCO COMPETENCIES:

-
Proactivity / Initiative:Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with mínimal supervision.
-
Perseverance:Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
-
Insight:The ability to gather and make sense of information that suggests new possibilities.
-
Engagement:Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
-
Teamwork:The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
-
Big Picture:Understands and contributes to organizations' short
- and long-term business strategy. On a personal level has independently developed a vision for short
- and long-term career success.
-
Motivation / Dedication:Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
-
Technical Curiosity / Willingness to Learn:Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
-
Problem-Solver:Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

PHYSICAL REQUIREMENTS:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the duties of this job, the employee is regularly required to sit, use hands to operate computer keyboard and telephone, talk and hear.
The employee frequently is required to reach with hands and arms and at times reach above shoulder height to access storage cabinets. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, or crouch (for purposes of filing).
Specific vision abilities required by this job include close vision and distance vision.
The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.

HOURS:

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch.

Eight hours per day is required, and occasional overtime may be necessary due to business needs.

Competitive Wages:

ACCO