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    Operations Coordinator - Bozeman, United States - Williams Homes

    Williams Homes
    Williams Homes Bozeman, United States

    3 weeks ago

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    Description

    Job Description

    Job DescriptionDescription:

    SUMMARY/OBJECTIVE:

    The Operations Coordinator supports the operations team, which includes construction, land development, forward planning, and purchasing, in various day-to-day administrative and project related tasks. Plays a critical role in ensuring smooth operations and driving efficiency within the Operations Team, by coordinating processes, managing data, and supporting projects.

    ESSENTIAL JOB DUTIES:

    • Managing and coordinating calendars and schedules for VP's on the Operations team.
    • Ensure VP's are prepared for upcoming appointments and meetings, by gathering materials necessary for each appointment/meeting.
    • Process Improvement: Identify operational inefficiencies and propose process improvements to enhance productivity, cost-effectiveness, and customer satisfaction.
    • Develop and maintain standard operating procedures (SOPs) and guidelines to ensure consistency and compliance with company and department policies.
    • Attending bi-weekly construction meetings, provide support as note taker and action item tracker. Update notes and action items and disseminate them to appropriate parties.
    • Manage and update weekly construction reports for all construction projects.
    • Collect, compile, and analyze operational data to identify trends, patterns, and areas requiring attention or improvement.
    • Generate reports and dashboards to provide insights and support data-driven decision-making.
    • Maintain accurate records, databases, and documentation related to operations, ensuring data integrity and confidentiality.
    • Assist construction team with the set-up and cancellation of temp utilities and construction trailers.
    • Manage, code, and approve payment for house utilities invoices and disconnects with power, water, and gas companies.
    • Build a baseline schedule for each new construction project.
    • Assist in planning, coordinating, and executing operational projects, ensuring adherence to timelines, budgets, and quality standards.
    • Collaborate with cross-functional teams to ensure seamless project execution and effective resource allocation.
    • Monitor project progress, identify potential risks or delays, and propose appropriate solutions.
    • Work as a member of the team, willingly provide support to all Construction team.
    • Maintain an organized filing system of electronic documents in Sharepoint.
    • Prepare and submit monthly expense reports.
    • Assist in special ad-hoc projects.
    Requirements:

    EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

    • High School diploma required; 2-4 year degree preferred.
    • 5+ years of administrative experience required, prior construction industry a plus.
    • Strong computer aptitude to include MS Office Suite.
    • Self-starter, analytical, team player and excellent communication skills.
    • Analytical mindset with the ability to identify and solve problems proactively.
    • Ability to manage a heavy and evolving workload independently and successfully.
    • Attention to details, good organizational skills, and ability to perform efficiently and accurately in a fast-paced dynamic environment.

    Compensation details: 28-33 Hourly Wage

    PI4bde72c109aa

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