Clinical Applications Coordinator - Kalamazoo, United States - Western Michigan University Homer Stryker M.D. School of Medicine

Description

Overview

WMU Homer Stryker MD School of Medicine is looking to hire a Clinical Applications Coordinator.

This role is responsible for coordinating and administering courses and clerkships, managing student and faculty information in a variety of software systems, conducting/proctoring student examinations, and effective implementation of daily operations to ensure achievement of curriculum goals and objectives.

Responsibilities

• Schedule clinical rotations for third and fourth-year medical students.
• Maintain timely and up-to-date enrolment and student information for clerkships in Elentra.
• Maintain student information and assist with processing applications in AAMC Visiting Student Learning Opportunities (VSLO) website.
• Conducts rotation schedule, credit hour, and graduation requirement audits regularly with the with Advanced Clerkship Coordinator and/or the registrar.
• Enters and maintains student rotations in Elentra, Sharepoint, and one45.
• Acts as a liaison between the medical school and clinical rotation sites.
• Annually reviews/collects site capacities for fourth-year lottery preparation.
• Manage daily operations of a core clerkship, organize and prioritize necessary tasks, initiate changes and resolve issues as they arise.
• Organize and schedule the clerkship orientation and corresponding instructors; prepare materials for orientation; prepare and post site assignments, schedules and student posters for clerkship activities.
• Coordinate conferences, grand rounds, outside guest speakers and other formal didacticevents.
• Monitor the student mid-clerkship performance and summative assessment process and maintain complete and accurate student files.
• Organizing, collecting and assisting the clerkship director with processing the clerkship specific OSCE results.
• Participate in the grading process and prepare timely, final grades for submission to the Registrar.
• Gather and process faculty hours and clerkship payments in a timely manner.
• Works with clerkship directors to maintain the clerkship websites, syllabi, and clerkship descriptions.
• Monitor student absences and remediation tracking.
• Student assessment distribution and monitoring in Elantra.
• Regularly communicates with the clerkship director and site administrators concerning schedules, recruitment needs, clerkship requirements, student assessments, and other student and faculty issues.
• Assists in testing activities including serving as a proctor.
• Arrange all hospital and off-site computer and badge access documents.
• Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.

Qualifications


EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree in education, business administration or a related field preferred or one to two years in an administrative or educational setting.
• Requires proficiency with email, electronic calendaring, scanners, and copy machines.
• Requires proficiency with Microsoft Office (Word, Excel, and PowerPoint).
• Experience with Apple technology preferred.
• Experience with electronic multimedia (video and audio) formats preferred and other instructional technology.

OTHER SKILLS AND ABILITIES:

• High level of organizational skills.
• High level of communication skills (both orally and in writing) to effectively interact with faculty, staff, and students.
• Strong attention to detail.
• Ability to complete tasks with thoroughness.
• Maintain confidentiality.
• Ability to work with independence.
• Ability to analyze data and information.
• Establish priorities and meet assigned deadlines.
• Work on projects before/after hours if necessary to meet deadlines.
• Interpret, comprehend, organize and transmit complicated and detailed data accurately.
• Professional demeanor and appearance.
• Desire to work as part of a team and take direction from multiple individuals.
• Demonstrates the ability to recognize priorities in organization of work flow.
• Able to perform duties independently, with a minimal need for direct supervision.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-entered care, innovative research, and community partnerships within a just culture of diversity, equity, inclusion, and belonging.

Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare.

The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income.

Building upon a $100 million foundational gift in 2011, WMed is a recipient of the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school.

WMed contributes to the economic vitality of Southwest Michigan through the services we provide as well as the creation of 1,600 new jobs and an annual estimated economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission.

The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program and two Master of Science degree programs in Biomedical Sciences and Medical Engineering.

We train physicians in 10 residencies and five fellowships accredited by the Accreditation Council for Graduate Medical Education.

To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout Kalamazoo, Portage, and Battle Creek.

The Department of Pathology faculty serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D.

Campus located in downtown Kalamazoo serves as the primary educational facility with faculty and administrative offices, student study and social spaces, team-based learning halls, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed is building upon Kalamazoo's century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research.

The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school's advancement of knowledge through innovation and discovery.

Western Michigan University Homer Stryker M.D.

School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community.

We provide a drug- and tobacco-free workplace.

EEO Minorities/Women/Disabled/Protected Veterans