Operations Administrative Assistant - Houston, United States - Rotating Machinery Svcs Inc

Rotating Machinery Svcs Inc

Verified Company

Houston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JOB SUMMARY
RMS Inc. is looking for an
Operations Administrative Assistant to join our team.

The Operations Administrative Assistant position provides administrative and operational support with responsibilities covering a wide array of activities. This position supports many current and new developing tasks and/or projects. This position is an on-site Full-Time 40+ hours a week at our Plant Processing Machine Works Facility.

JOB REQUIREMENTS AND QUALIFICATIONS

Answer phone calls.
Greet customers/vendors when they come to shop.
Receive and enter timecards into JobBOSS.
Receive employee PTO requests and facilitate entry in ADP.
On a weekly basis review JobBOSS reports with Director of Operations and upload to SharePoint accordingly.
Save copies of field timesheets to job files.
Review and provide location specific reporting.
Assist with Customer packing lists/shipping documents.
Make copies for job files.
Manage all shipping and receiving documents along with the pending folders.
Receive packing lists and ensure that someone has reviewed/approved the shipment and then receive it in JobBOSS. Make any notations if everything was not received.
Save copies of Tickets/POs to respective job folders.
Receive customer orders or new sales orders written/verbal.
Open/assign job numbers.
Create job folders and shop traveler/work packet. Hang the job packet on the job board.
Create daily open jobs report and distribute.
Once the job is shipped/completed, ensure all documents are in job folder.
Assist and coordinate safety training with HR/Safety as well as 3rd party providers.
Coordinate paperwork for safety drug testing as needed.
Assist field and shop operations including Director of Operations.
Order office supplies and maintain the supply inventory.
Take Manager and ISO Meeting Minutes

Other projects as assigned, and responsibilities may be added at the company's discretion.

ADDITIONAL RESPONSIBILITIES

KNOWLEDGE AND/OR SKILL REQUIREMENTS

ORGANIZATIONAL

Exceptional ability to multitask, prioritize, and manage time and resources effectively.
Excellent time management skills with a proven ability to meet deadlines.
Excellent organizational skills and attention to detail.
Display ownership and accountability for tasks and responsibilities.

INTERPERSONAL

Excellent interpersonal and customer service skills.
Excellent verbal and written communication skills.
Working understanding of human resource principles, practices, and procedures.

ADMINISTRATIVE & TECHNOLOGIES

Proficient with Microsoft Office Suite or related software.
Must have basic knowledge of Excel formulas, Microsoft Outlook, and formatting knowledge in Word.

REQUIRED EXPERIENCE & QUALIFICATIONS

Minimum 3 Years of related experience

REQUIRED EDUCATION

High School Diploma / GED from an accredited school or institution.

ADDITIONAL REQUIRMENTS

The position will be based full time in our PPMW facility in Houston, TX 7700
Base Hours 7:00 a.m. to 4:00 p.m. or 7:30 a.m. to 4:30 p.m. Monday
Friday
Travel time is expected to be 0 5%.
This is a fulltime position, with a minimum expectation of 40+ hours per week. Additional hours, including evenings or weekends may be required based on business needs.
Must be able to pass preemployment Drug, Alcohol and Background check.
This position can be required to participate in the company random drug and alcohol screening policy.
Ability to lift lbs.

WORK ENVIRONMENT

Office Environment on a regular basis. While performing the duties of this position, the employee may enter a shop environment and will be exposed to moving mechanical parts.
While the work area may be described as generally clean, safe, and "not loud", there will be machine operations that generate moderate noise and metal particles.

WHAT WE OFFER

Competitive Pay
Paid Time Off
Medical / Dental / Vision
401k
Employee Incentive Programs
Employee Reimbursement Programs

ABOUT RMS

Rotating Machinery Services (RMS Inc.) was established in 1998 with the vision to reinvent the concept of an aftermarket turbomachinery business. The goal was to provide turbomachinery operators with unparalleled service based on established relationships, solid engineering, and technical expertise—all backed by responsiveness in competitive prices and lead times. RMS' commitment to quality penetrates every aspect of the organization and in the guiding force for all decision making. With an equal blend of cutting-edge technology, engineering experience, and the work of skilled crafts people, RMS continuously delivers the best possible results to customers. RMS is a nimble organization with a collaborative culture of individuals who come to work every day with a desire to improve upon their craft and further the rotating machinery industry.