Accounts Payable Specialist - Lincolnshire, United States - Kubota Engine America

Kubota Engine America
Kubota Engine America
Verified Company
Lincolnshire, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

The Accounts Payable Specialist is responsible for accounts payable functions including: PO and non-PO invoice entry, payment runs, Concur review, and filing.

Within specific limits, makes independent decisions regarding the planning, organizing, and scheduling of the work involved.


Duties and Responsibilities

  • Process payment runs, including ACH, Checks, and Wire transfers
  • Code invoices for payment according to the direction of the Management team and Controller
  • Obtain proper approvals for invoices and payments
  • Post and clear wire transfers payments in SAP
  • Reconciliation of netting activity with Kubota Corporation
  • Issue yearend 1099 reports to vendors
  • Administer Concur and review expense reports
  • Complete documentation and fulfill requests from internal and external auditors
  • Request vendor statements to confirm accuracy of A/P sub ledger
  • Answer questions from vendors regarding outstanding invoices
  • Provide credit information to new vendors
  • Maintain Vendor Master records in SAP
  • Create and maintain files for vendors
  • Record journal entries, as needed
  • Manage special projects as assigned
  • Maintain an organized and secure work environment
  • Support coworkers in other departments as needed
  • Inform Manager of all noteworthy activities
  • Follow safety guidelines and department and corporate policies and procedures

Authority
N/A


Job Knowledge, Skills, and Abilities

  • Excellent communication and interpersonal skills demonstrated by the ability to resolve conflicts, develop appropriate solutions to problems, and develop and maintain mutually beneficial relationships with vendors
  • Knowledge of accounting concepts and processes including payment processing, journal entries, and month end close
  • Basic knowledge of audit procedures
  • Ability to follow standard work instructions; be reliable and punctual
  • Ability to multitask, establish priorities and meet deadlines, maintain a flexible attitude and approach towards assignments, and maintain level of organization in a changing and fast paced environment
  • Good command of the English language, both written and verbal
  • Ability to comprehend an extensive variety of instructions, both oral and written
  • Excellent written and verbal communication skills
  • Ability to define problems, collect data, and establish facts
  • Ability to maintain high level of confidentiality
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals
  • Working knowledge of SAP FICO module, preferred
  • Ability to operate general office equipment

Education and Training

  • Associates degree or equivalent
  • 23 years Accounts Payable experience
***
Physical Demands

  • Sitting for long periods of time with some walking, stooping, bending, and reaching
  • Dexterity to make fast, simple, repeated movements of the fingers, hands, and wrists
  • Movement by holding, turning, and grasping of objects
  • Ability to hear normal conversations on phone or in person
  • Ability to see more than 20 feet
  • Ability to see color and see/read computer screen

Work Environment

  • Work is performed in a hybrid environment. Noise level in office is moderate
  • Limited exposure to the warehouse. Limited exposure to temperature variations when shipping doors are open

Tools and Equipment

  • Computer and other general office equipment
More jobs from Kubota Engine America
See all jobs of Kubota Engine America