Accounts Payable Administrator - Austin, United States - Pulice Construction, Inc.

Description

• Handle and process all aspects of job site payables, including PO verification, ticket scanning, invoice coding, invoice processing, and other administrative duties as needed
• Research job site payable issues and communicate with vendors to resolve issues in a timely manner
• Record on a daily basis all permanent material received on the project by inputting ticket information (dates, quantities, description of materials, unit price, etc.) into the project tracking logs so that the project team can accurately record cost and quantities throughout the month
• Verify subcontractor pay apps for accuracy against contracts, route for proper approvals, and process for payment monthly and within prompt payment terms
• Monitor monthly submission of certified payroll by subcontractors
• Support project team by gathering documentation to provide with monthly contract billings to client in a timely manner
• Work with project engineers to review timecards for accuracy and once confirmed generate an export in our company time keeping system to provide to payroll before weekly deadline
• Monthly review of job cost activity ensuring consistent and proper coding

• Minimum of two years of experience in office administration, construction administration preferred
• Team player
• Proficiency with MS Office products (Word, Excel, Outlook, etc.)
• Excellent interpersonal and communication (verbal and written) skills
• High attention to detail and accuracy
• Working knowledge of a standard accounts payable system
• 10 Key by touch
• Able to learn new computer systems quickly
• Basic understanding of cost tracking and controls principles
• Willingness to take on additional tasks
• Ability to work independently and prioritize multiple tasks under tight deadlines
• Must be comfortable working in a trailer in a construction yard
• Must have excellent organizational skills

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.