Finance and Operations Coordinator - Greenville, United States - SafetyIQ
6 hours ago
Description
ABOUT US
SafetyIQ is a fast-growing, global provider in safety software solutions with office in Greenville, South Carolina and Brisbane, Australia.
Our mission is to deliver transformational software that empowers organizations to champion a world where every person is safe at work.
We do this through providing innovative workplace safety software solutions in the areas of environment, health and safety, mobile and high-risk workers, and fatigue management.
ABOUT THE ROLE
Key responsibilities of the role will include:
- Financial Support
- Oversee and streamline accounts payable and receivable processes to ensure prompt transaction handling.
- Manage customer billing and invoicing, ensuring accuracy and timeliness.
- Proactively manage outstanding payments and debt recovery, while maintaining positive customer relationships.
- Conduct regular reconciliations of company expenditures and receipts to maintain accurate financial records.
- Support financial audits; identify discrepancies and implement corrective measures promptly.
- Coordinate with external bookkeeping services to facilitate timely financial reporting cycles, including monthend, halfyear, and yearend closures.
- Monitor cash flows and manage departmental budgets to uphold financial sustainability.
- Handle banking activities, including the management of deposits and bank reconciliations, ensuring accuracy and security of financial transactions.
- Support the Chief Financial Officer with the monthly financial reporting and budget forecasting processes.
- Explore and secure financial support avenues for the business, such as grants and other funding sources.
- Operational Support
- Negotiate and oversee vendor contracts to ensure highquality, costeffective services.
- Manage daily operational needs of the office, ensuring resource efficiency and operational excellence.
- Support to ensure compliance with legal, regulatory, and insurance requirements.
- Coordinate office logistics, including facilities management and inventory control.
- Assist with the development and refinement of operational systems, processes, and policies to enhance business functionality.
- Organize travel, conferences, and events to support business and team activities.
- Analyze market conditions and competitive positioning to inform strategic planning.
- Provide highlevel administrative support to management and assist various teams as needed.
- Identify and implement improvements in operational and business processes to increase efficiency and effectiveness.
- Human Resources Support
- Support HR processes including payroll, staff onboarding/offboarding, cultural activities and recruitment activities.
- Coordinate the biweekly payroll process including all recordkeeping requirements and management of the outsourced payroll processing function.
- Support the coordination of benefits administration including liaison with brokers and other providers.
- Support and contribute to effective and efficient people and safety processes.
ABOUT YOU
You will have a minimum of four years demonstrated successful experience in a similar role within a fast-paced, agile work environment - ideally within a technology or SaaS environment.
- Bachelor's degree in finance, business administration or a related field or equivalent industry knowledge and experience.
- Strong financial acumen with a solid understanding of financial and accounting principles including experience managing accounts payable, accounts receivables and billing processes.
- Proficient in MS Office, especially Excel, and familiarity with accounting and billing software.
- Working knowledge of human resources processes including payroll administration, payroll software and HRIS software.
- Strong written and verbal communication skills,
- Strong analytical, attention to detail and problemsolving skills.
- Proficiency in prioritizing tasks, managing time, and meeting deadlines in a fastpaced environment.
- Flexible and adaptable, able to navigate and thrive amidst changing business needs ideally in a startup/scale up environment.
- Strong relationshipbuilding skills, capable of engaging with various organizational level.
WHAT IS ON OFFER
SafetyIQ enjoys a vibrant, fast-paced environment where high performance equals rewards, and the customer is at the heart of everything we do.
As a member of our team you will enjoy flexible working conditions and a competitive hourly rate of between $21-24 per hour + overtime, depending on experience and skills.
Send your resume and a brief cover letter highlighting your experience against the selection criteria in this advertisement and why you would be a perfect fit for their team.
Job Types:
Part-time, Temporary, Contract
Pay:
$ $24.00 per