Receptionist/administrative Assistant - Los Angeles, United States - Genessy Management

Description

• Opening and closing the Building Management Office. Must be consistently at work, ontime as scheduled.
• Greet visitors to office, including the general public, customers, tenants, delivery persons and contractors.
• Direct all visitors to the appropriate personnel and answer all inquiries.
• Direct all incoming calls and inquiries by answering, screening, and transferring telephone calls, taking messages. Answer overflow telephone calls for departments as necessary.
• Sort and distribute mail and other deliveries.
• Type and distribute memos.
• Coordinate and plan meetings, schedule conference room usage.
• Ensure that the reception area, conference room and mailroom are clean at all times.
• Assist in mailing rent bills, generating purchase orders, etc.
• Assist Property Management Team with any overflow work they may have.
• Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, coworkers and management.
• Other duties as assigned.

• Strong communication skills with the ability to maintain successful business relationships and contacts. Must have good grammar, ability to write clearly and concisely, and able to communicate with professionalism.
• Proven record of providing excellent customer service.
• Strong organizational skills with ability to manage multiple projects simultaneously.
• Proficient using office equipment such as personal computer, photocopier, scanner, fax machine, printer, and calculator.
• Proficient using software programs such as Microsoft Outlook, Word, and Excel
• Able to perform telephone operations such as call hold, call forwarding, teleconferencing and other switchboard functions
• Bilingual/Spanish

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

• 8 hour shift
• Monday to Friday

• Customer service: 1 year (preferred)