Receptionist/human Resources Administrative - Hauppauge, United States - Sciegen Pharmaceuticals Inc

Description

Report To:
Sr. Human Resources Generalist/Human Resources Director


Job Summary:
Answer inquiries and obtain information for general public, customers, visitors, and other interested parties. Provide information regarding activities conducted at establishment; location of departments, offices, and employees within the organization. Assist HR with various administrative tasks.


Duties and Responsibilities

• Operate telephone switchboard to answer, screen, and forward calls, providing information, taking messages, and scheduling appointments
• Perform administrative support tasks such as making copies, collecting forms, proofreading, transcribing hand written information, and operating computer to work with balance sheets and lists
• Greet persons entering the establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Transmit information or documents to employees or customers using computer, mail, or fax machine
• Provide information about establishment such as location of departments or offices, employees within the organization, or services provided
• Assist with onboarding process including new hire forms review, I9 document collection and benefit enrollment forms as well as making new hire packages
• Handle HR related written communications/notices and distribution as necessary
• Coordination of company uniforms, ordering uniforms for new hires, removing terminated employees and reconciling the uniform invoice
• Act as HR liaison by handling employee inquires and providing forms and timely responses as necessary
• Coordinate and perform administrative tasks for various HR projects and programs as needed.
• Order office supplies as needed and requested by employees
• Other tasks as may be required

Qualifications
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Education: High School diploma or equivalent preferred
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Training: Must successfully train on company phone system, and become knowledgeable of employee names, departments, and titles
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Experience: 1-2 years reception/office experience preferred and knowledge of MS excel, outlook, & word.
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Skills: Must be bi-bilingual and possess effective communication skills both verbal and written. Proficiency in written English is required. Ability to exhibit professionalism and maintain confidentiality at all times.


Pay:
From $20.00 per hour


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (required)

Experience:

• Bilingual: 1 year (required)

Microsoft Excel: 1 year (preferred)

• Front desk: 1 year (preferred)
• Office experience: 1 year (preferred)

Work Location:
In person