Accounts Payable Manager - East Hartford, United States - Goodwin University

Goodwin University
Goodwin University
Verified Company
East Hartford, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community.

Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility.

As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

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Essential Job Functions/Primary Responsibilities:


This position is an integral part of the Finance team and performs a broad array of accounts payable and supervisory duties.

It operates in a fast-paced, team-oriented environment with the common goal of supporting the mission of Goodwin University and its subsidiaries.


Essential Job Functions/Primary Responsibilities:

- (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)_

  • Supervises a team of accounts payable analysts in their daytoday responsibilities.
  • Enforces all University spending policies and other internal controls, including a detailed travel & expense policy.
  • Assigns and/or reviews general ledger codes for items such as invoices, expense reports, check requests, etc. to ensure proper entry into all accounting systems.
  • Oversees the reconciliation of all University credit card activities in a timely manner and ensures ontime payment of balances.
  • Serves as primary point person for external review of corporate credit card program
  • Administers the Payables module of the ERP system, including managing the routing rules and workflow for all spending approvals.
  • Seeks to continually improve upon existing processes, including leveraging technology resources to the extent possible.
  • Maintains multiple complex spreadsheets to assist in data analysis and monthly close procedures.
  • Maintains vendor contracts for proper payment of vendors and consultants.
  • Supervises the purchase order process, including reviewing all purchase orders and reconciling supporting documentation with incoming invoices.
  • Provides training to new hires in other departments related to payables policies and procedures.
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Prepares batch payment runs.
  • Researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Ensures proper tracking and disbursement of petty cash.
  • Weekly trip to local bank(s) with personal vehicle (mileage is reimbursed by Goodwin University).
  • Utilizes online banking system to research vendor check matters, including initiating stoppayment orders and positive paycheck data uploads.
  • Daily trips between oncampus locations for general business matters, including movement of cash and checks (with personal vehicle, mileage reimbursed).
  • Files, maintains, and distributes accounting documents, records and reports.
  • Sets up and maintains vendor accounts.
  • Assists with annual 1099 prep and filings.
  • Provides documentation to auditors upon request.
  • Monitors and approve employee time sheets as necessary under University policy.
  • Completes annual performance evaluations for direct reports.
  • Conducts all work in a safe manner and ensures all work safety practices are followed.

Other Functions

  • Performs similar or related work as required, directed or as situation dictates.
  • Continues professional development and training; keeps current with trends.
  • Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:


  • Supervisory skills, including planning, administration, reporting and performance management.
  • Exceptional organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Ability to multitask; must be detail oriented
  • Open to change and willing to learn new skills
  • Ability to follow up on pending issues, problemsolve, and meet deadlines
  • Ability to work well in a team environment, and build rapport with business partners
  • Microsoft Excel/Word skillset required (Intermediate skill level or higher)

Minimum Required Qualifications:


Education, Training and Experience:

  • Associate's degree or higher in accounting, finance or business or equivalent experience
  • 4+ years accounts payable and/or general accounting experience required. Management experience preferred.
  • Microsoft Dynamics Great Plains & Colleague/Ellucian system experience preferred.

Special Requirements:

  • Valid driver's license and insured vehicle.

Physical and Mental Requirements:


Work Environment

None

Under 1/3

1/3 to 2/3

Over 2/3
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