Executive Assistant, Midwest - Chicago, United States - Related

Verified Company

Chicago, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Responsibilities:

Scheduling appointments and heavy calendar management. Manage a busy and everchanging calendar, and prioritize appointments with the EVP's prior clearance. Review daily.
Prepare daily call sheets to be provided at the beginning of each day.
Arrange international and domestic travel, including airline, hotel, and car service reservations.
Act as gatekeeper and primary point of contact between internal staff and visitors, as required.
Screen telephone calls and announce each caller.
Greet and properly direct all clients and guests. Be responsive to client's needs upon arrival.
Coordinate conference rooms and meal arrangements for internal and external meetings.
Ensure the EVP is prepared for all meetings by keeping her on schedule and providing necessary materials.
Prepare expense reports and track reimbursements, as necessary.
Maintain and revise office filing, electronic record keeping and outlook contacts.
Plan and oversee events on behalf of the EVP (catering, hotel rooms, mailing lists, gifts, etc.).
Assistance with ad hoc projects using Word, Excel, and PowerPoint.
Assist with personal duties, as needed.
Arrange meals daily.
Draft and review correspondence.
Develop relationship with executive contacts, and gain recognition as a team resource.

Qualifications:

A minimum of 5 years of relevant executive assistant experience.
Strong communication skills, both written and verbal.
Excellent professional demeanor with the ability to work with a wide range of levels and management.
Keen attention to detail.
Must possess strong organizational skills.
Comfortable working in a fast paced environment, ability to multitask, shift direction easily and prioritize.
Good judgment, discretion and strong discipline.
Experience in a role that requires a high level of discretion with confidential information.
Team player, selfstarter.
Experience working in a corporate environment is highly preferred.
Undergraduate degree preferred.

- #TRC #LI-JF1_

Related Companies is an equal opportunity employer._ #TRC #LI-JF1_

Overview:
Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world.

Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan's West Side.

Related Midwest, the Chicago office of Related Companies, is the preeminent developer of mixed-use properties, affordable housing communities, and luxury condominium and rental homes across Chicago.

The company commands a portfolio of residential, mixed-use and master-planned properties, including pioneering projects like The 78 where the company is heading a transformational development on 62 acres in the heart of downtown Chicago to create the city's next great neighborhood.

Related Midwest is also one of the largest developers of affordable housing in the Midwest, with more than 10,000 units owned and managed.

The firm's other market-defining projects include ultra-luxury residential tower One Bennett Park, designed by Robert A.M.

Stern Architects, with adjacent park by Michael Van Valkenburgh Associates; Fulton Market's 900 Randolph, the first high-rise in Chicago co-built by a Black-owned general contractor; luxury rental towers 500 Lake Shore Drive and OneEleven; Lathrop, an ongoing restoration and redevelopment of the historic Julia C.

Lathrop Homes into a mixed-income community; 400 Lake Shore Drive, two residential towers situated where the river meets the lake in Chicago, and Roosevelt Square, an innovative 120-acre multi-phase development on Chicago's west side.