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Sr. Payroll Administrator/HR Generalist - Newport Beach, United States - CalPrivate Bank
Description
Job Description
Job DescriptionCalPrivate Bank is an equal opportunity employer, committed to diversity, equity and inclusion.
Job Title
Sr. Payroll Administrator / HR Generalist
Department
Human Resources
Reports To
EVP / CHIEF PEOPLE OFFICER
FLSA Status
Non-Exempt
Job Summary
Reporting to the EVP / Chief People Officer, the Sr. Payroll Administrator / HR Generalist will perform multiple payroll and HR duties that strongly contribute to the efficiency of the organization. The primary focus of this position will be the effective management of the full cycle payroll process. To be successful in this position, the ideal candidate must be well versed in wage and hour compliance, specifically California legislation associated with wage and hour and compensation. This position will also be responsible for HR functions involving onboarding, records management, employee recognition, HR audits and general inquiries.
Duties and Responsibilities
Payroll & HRIS Maintenance
Processes bi-weekly payroll.
Manages best practices relating to full cycle payroll processing, reconciliation and record keeping.
Onboards new hires into HRIS system.
Responds to manager and employee inquiries related to timekeeping, payroll and HRIS system.
Processes all employment changes in HRIS system and collects acknowledgment documentation as applicable.
Maintains organizational charts.
Runs all census reporting and analytical headcount reports.
Responsible for the annual CA pay data reporting and the EEO-1 report.
Responsible for off cycle payroll transactions, including but not limited to separation / final checks, restricted stock vesting transactions, ISO transactions, severance payments etc.
Responsible for all time off policy management and regular quarterly and year end audits of balances for each time off policy.
Generates and submits payroll reports to Accounting/Finance department.
Responsible for payroll reconciliation against supporting documentation.
Responsible for all new state tax and employment agency set up, including applying for business licenses, tax set up with payroll vendor and workers compensation set up as applicable.
Ensures compliance with all applicable state and federal wage and hour laws.
HR & Special Projects
Records retention – responsible for the accurate and compliant retention and management of all personnel files.
Onboarding – assists with onboarding of all new hires that are hired out of state and locally in the San Diego region. Will be a back up for all other new hire onboarding as needed.
Employee engagement – Responsible for managing the service awards and other employee recognition initiatives.
HR audits – responsible for the data and document collection, and response to all bank audits for HR.
HR compliance – Responsible for all labor posters and regular updates for posting new legislation notices throughout the organization.
Responsible for posting all related compliance content on SharePoint.
Workplace Health & Safety
Performs other duties as assigned.
BSA/AML/ Compliance
Responsibilities
This position includes direct or indirect interaction with customers and other employees and therefore includes responsibilities relating to BSA/AML. The employee will have the opportunity to examine and view information and documents produced by other employees of the Bank relating to BSA and therefore has the obligation to report suspicious activity to the BSA Officer as appropriate. The employee is responsible for understanding and following the Bank's BSA/AML policies including elevating suspicious activity to the BSA Officer. Additionally, the employee is required to understand and follow the Bank's compliance program.
Qualifications
Competencies/Performance Standards
