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    Time and Attendance/Payroll Specialist - Newnan, United States - Coweta County Schools

    Coweta County Schools
    Coweta County Schools Newnan, United States

    3 weeks ago

    Default job background
    Description
    Position Type:
    Secretarial/Clerical/Payroll

    Date Posted:
    4/24/2024

    Location:
    Coweta County Schools Central Office - Werz Location

    Date Available:


    Closing Date:
    05/31/2024

    POSITION TITLE: Time and Attendance / Payroll Specialist

    230 - Day Calendar

    $18.12 per Hour

    Responsible to: Comptroller

    MAJOR RESPONSIBILITIES*:
    • Print payroll checks, direct deposit vouchers, payroll reports and registers.
    • Enter, edit and post voided payroll checks.
    • Enter payroll changes on all existing employees.
    • Establish and maintain employee payroll files.
    • Establish and maintain employee files for garnishments, levies, bankruptcies, and child support recovery.
    • Calculate, enter, edit, and post general exceptions to payroll including payments for stipends,after-school programs, school food service, field trips, and extended hours.
    • Assist with the processing of transportation timesheets.
    • Assist with the processing of timesheets for additional pay.
    • Assist with the processing of the bi-weekly and monthly payroll.
    • Print and verify payroll proof.
    • Calculate and enter salary adjustments for prorated pay.
    • Transmit direct deposits and deduction wire transfers by required deadlines.
    • Prepare payroll checks for distribution.
    • Update employee earnings history.
    • Update leave accruals and provide assistance to time and attendance users.
    • Complete FMLA processes.
    • Assist with garnishment court answers.
    • Assist with the processing of all payroll deductions.
    • Communicate with all employees concerning payroll questions.
    • Provide support and information to appropriate external agencies, including auditors.
    • Complete employee verifications for financial institutions.
    • Maintain required confidentiality
    • Adhere to all safety requirements.
    • Demonstrate prompt and regular attendance.
    • Perform other duties and responsibilities as assigned by the Comptroller and/or Payroll Manager.
    REQUIREMENTS*:
    • Ability to demonstrate proficiency in high volume settings.
    • Ability to process payroll transactions accurately while meeting constant deadlines.
    • Ability to document payroll procedures and processes as required.
    • Ability to maintain standards for check processing in a public education environment.
    • Ability to understand and follow federal and state tax and retirement laws and regulations.
    • Ability to effectively utilize computer spreadsheet, database, and mainframe accounting
    applications in a Windows environment.
    • Ability to use personal computers and related software applications.
    • Ability to understand and adopt new computer processing techniques and programs.
    • Ability to read, analyze and interpret common professional journals, financial reports, and legal documents.
    • Ability to respond to common inquiries,complaints, or concerns from staff members and regulatory agencies.
    • Ability to demonstrate excellent communication skills, both written and oral.
    • Ability to define problems, collect data, establish facts, and draw valid conclusions.
    • Ability to establish and maintain effective working relationships with staff and the community.
    • Ability to perform duties with awareness of and adherence to all district requirements, policies and procedures.
    • Ability to maintain all records in an organized and efficient manner.
    REQUIRED EDUCATION, CERTIFICATION OR TRAINING:

    Minimum high school diploma, and/or acceptable college, business and accounting training as required for successful performance of assigned responsibilities.

    REQUIRED EXPERIENCE:

    Three (3) years experience in payroll positions with comparable responsibilities.

    *Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

    The Coweta County Board of Education reserves the right to accept equivalent qualifications as the Board may deem appropriate and acceptable.

    The Coweta County School System does not discriminate on the basis of age, sex, race, color, national origin, or disability in its educational programs, activities, or employment practices.
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